Probation Clerk

City of Auburn (Washington); Auburn (WA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, vision plans

State pension contributions

Paid vacation 12 days/year

12 holidays + 2 floating holidays

Flexible Spending Account (FSA)

Deferred compensation options

Wellness program

Employee assistance program

Job summary

The City of Auburn is seeking an Administrative Support Specialist to assist probation services at the Auburn Municipal Court, handling day-to-day operations, data entry, records management, and privacy-compliant file handling.

You will support court staff with monitoring compliance, maintaining electronic records, generating reports, and assisting with drug and alcohol testing efforts. A high school diploma and relevant experience are required; a Washington driver’s license is mandatory.

Qualifications

• High school diploma or equivalent.
• Three years of progressively responsible administrative, court, legal, criminal justice, or related experience involving public contact and data systems.
• Valid Washington state driver's license at time of appointment.

Responsibilities

• Provide administrative and technical support to probation staff in daily court operations.
• Enter, update, verify, and retrieve information in court, probation, criminal justice, and other systems; maintain electronic records and reports.
• Monitor individuals on probation; document compliance and report potential non-compliance to staff and court.
• Assist with drug and alcohol testing processes and related documentation.

Skills

Administrative experience

Public contact experience

Data entry / records management

Attention to detail

Education

High school diploma or equivalent

Tools

Court information systems

Microsoft Excel

Database systems

Job description

Position Details

This position is open until filled, with a first review date of October 26, 2026. To be considered for the first screening, your application must have been received before 11:59 p.m. Pacific Time on Sunday, October 25, 2026.

IMPORTANT RECRUITMENT INFORMATION

The City of Auburn is conducting this recruitment to establish a qualified hiring pool in anticipation of City Council consideration and approval of funding for this position as part of the City’s budget process in September 2026. Candidates may participate in the recruitment, interview, and selection process prior to final budget approval; however, no appointment or offer of employment will be made unless and until the position and associated funding receive all required City approvals. The resulting eligibility/hiring pool may be used to fill this position following approval and may also be used to fill similar vacancies, as appropriate.

AUBURN MUNICIPAL COURT

The culture at Auburn Municipal Court is one founded on respect, teamwork, excellence, communication and purpose. We understand and embrace the value of each employee for their unique perspectives, experiences and knowledge. We promote staff growth and development through training and education, along with supportive leadership. Your hard work and dedication will not go unrecognized.

WORKING IN AUBURN

The City operates as a Strong-Mayor form of Mayor-Council government, with a City Council of seven at-large members. The management team at the City of Auburn includes the Mayor and nine Department Directors from the following departments: Administration, Community Development, Finance, Human Resources, Innovation & Technology, Legal, Parks & Arts & Recreation, Police, and Public Works. With a mission to improve the lives of Auburn residents, promote diversity, and support economic growth, Team Auburn is a great place to work!

Primary Duties

In this job, you will:

• Provide administrative and technical support to probation staff in the day-to-day operation of Municipal Court probation services.
• Enter, update, verify, and retrieve information in court, probation, criminal justice, and other authorized information systems; maintains electronic records, case notes, reports, spreadsheets, and tracking tools.
• Monitor individuals assigned to monitored probation in accordance with established procedures; reviews court orders and authorized records, tracks and documents compliance, and reports potential non-compliance to probation staff and the Court as appropriate.
• Assist with drug and alcohol testing processes and related documentation in accordance with established procedures, training, and safety requirements.

Minimum Qualifications

WHAT WE ARE LOOKING FOR:

• Graduation from High school, or equivalent,

• Three (3) years of progressively responsible administrative, court, legal, criminal justice, social-service, case-support, or closely related experience involving public contact, records, data systems, or detailed case/document processing.

LICENSES AND CERTIFICATIONS

• Valid Washington state driver's license without pending risk of loss at time of appointment.

NOTE: This position will be required to be fingerprinted and complete the CJIS (Criminal Justice Information Services) Security Certification Test to be allowed to view sensitive information and have unescorted access while at the Police Department (per Washington State Patrol ACCESS unit).

WHY CHOOSE THE CITY OF AUBURN

• Competitive salary
• Excellent medical, dental, and vision plans with employee premiums paid by the City
• Employer contributions to the State Retirement System pension plans
• 12 days of paid vacation per year
• 11 paid holidays per year
• 2 paid floating holidays of your choice per year
• VEBA (tax-free health savings account)
• Optional Flexible Spending benefit plan
• Deferred Compensation plan options
• Employee Wellness Program
• Employee Assistance Program
• And more!

For more information about what benefits the City provides, please visit: https://auburn.attract.neogov.com/p/benefits

Commitment to Inclusion

Team Auburn values a wide range of perspectives and life experiences and believes our strength comes from the diversity of people and ideas. We welcome applications from all qualified individuals who will help us foster a workplace built on respect, collaboration, and service to the community.

Equal Employment Opportunity (EEO)

The City of Auburn is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or any other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay, or other forms of compensation.

To learn more about the Inclusive Auburn initiative, please visit: www.auburnwa.gov/InclusiveAuburn

RECRUITMENT PROCESS

The City of Auburn is dedicated to building an inclusive, informed city, with opportunities for all. Please make sure to submit a complete, detailed, and updated job application. You must meet the minimum qualifications to move forward in the screening process.

If identified as a top candidate, a thorough background check, as well as reference check and driving abstract review, will be required before an official position appointment will be offered.

COMMUNICATION FROM THE CITY OF AUBURN

We primarily communicate via email during the recruitment process. E-mails from auburnwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders.

CONTACT INFORMATION

If you have any questions, please contact Chardae Gillespie, Human Resources Coordinator, by email at [e-mail]