Probate & Guardianship Docket & Compliance Coordinator

Smith County; Tyler (TX); On-site; USD 52,000 - 66,000; Full time

Job summary

Smith County invites applications for the Probate/Guardianship Coordinator to assist the Probate Auditor in reviewing, coordinating, auditing, and monitoring probate, guardianship, and related court filings to ensure compliance with statutes and court policies.

The role acts as a liaison between the court, attorneys, fiduciaries, guardians, personal representatives, and the public, while managing case flow and hearing scheduling.

Qualifications

• Associate’s degree or higher in Paralegal Studies, Criminal Justice, Public Administration, Business Administration, or related field preferred.
• 3–5 years of probate/guardianship or legal administration experience.
• Strong organizational and analytical skills; ability to handle high-volume caseloads.
• Proficiency with court case management systems and standard office software.
• Knowledge of applicable Texas probate and guardianship statutes.

Responsibilities

• Review and coordinate probate and guardianship filings to ensure compliance with statutes and court rules.
• Audit inventories, accounts, and trust filings for accuracy and timeliness.
• Schedule and prepare dockets for uncontested and contested probate matters.
• Monitor compliance deadlines and prepare notices and reports.
• Serve as liaison between attorneys, fiduciaries, guardians, and the public.

Skills

Probate knowledge

Guardianship administration

Court docket management

Legal document review

Communication skills

Education

Associate’s degree or higher in related field

Tools

Court case management systems

Microsoft Office

Legal research tools

Job description

Smith County invites applications for the Probate/Guardianship Coordinator to assist the Probate Auditor in reviewing, coordinating, auditing, and monitoring probate, guardianship, and related court filings to ensure compliance with statutes and court policies.

The role acts as a liaison between the court, attorneys, fiduciaries, guardians, personal representatives, and the public, while managing case flow and hearing scheduling.