Judicial Administrative Specialist - Probate Court

Cobb County Fire and Emergency Services; Marietta (GA); On-site; USD 42,000 - 66,000; Full time

Job summary

Cobb County Fire and Emergency Services seeks a specialized administrative and clerical professional to support an assigned judicial office. The role focuses on court administration, calendar maintenance, and assisting with legal documents and research.

The position requires coordinating with jurors, inmates, and the Sheriff's office, and serving as a primary liaison to attorneys, staff, litigants, and the public while maintaining confidentiality and accuracy.

Qualifications

• High School Diploma or GED; vocational/technical training in administrative technology.
• Five years of experience providing administrative and clerical support in a legal environment.

Responsibilities

• Develops and oversees employee work schedules to ensure courtroom coverage; trains staff in operations, policies and procedures.
• Manages daily operations of the judge's office to facilitate proper court administration and assists with legal documents and research; prepares calendars and coordinates jurors and inmates.
• Coordinates the judge's schedule and calendar; communicates changes to involved parties and handles conflicts; appears in court for arraignments and calendar calls.
• Acts as liaison between judge, attorneys, staff, litigants, other departments, and the public; provides information on calendars and proceedings; handles mail, email and phone inquiries.
• Performs other related duties as assigned.

Education

High School Diploma or GED; vocational/technical training in administrative technology

Job description

Position Information

The purpose of this classification is to provide specialized administrative and clerical support to an assigned judicial office.

Position Information

The purpose of this classification is to provide specialized administrative and clerical support to an assigned judicial office.

Essential Functions

• Develops and oversees employee work schedules to ensure adequate courtroom coverage and control; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.
• Manages daily operations of assigned judge's office to facilitate proper court administration: assists judge with legal documents and research; prepares and maintains calendars; coordinates with Jury Administrator for the calling of required jurors; coordinates with Sheriff's office for the attendance of inmates; makes accommodations for media when necessary; and assists judge, attorneys, internal and external customers with courtroom proceedings as needed.
• Coordinates the judge's schedule: schedules cases for trial; creates, maintains and distributes calendar; verifies holidays and includes trials, motions and hearings; e-mails notices for calendar changes to all involved parties; interacts with parties regarding scheduling issues or conflicts; and appears in court for arraignment and calendar call.
• Serves as liaison between judge and attorneys, staff, litigants, other departments/agencies, and the general public: provides information regarding court calendars and proceedings; responds to mail, email and phone calls; and maintains high visibility and confidentiality.
• Performs other related duties as assigned.

Minimum Qualifications

High School Diploma or GED is required, supplemented by vocational or technical training in administrative technology; supplemented by five years of experience providing administrative and clerical support in a legal environment.

Physical Abilities

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements

Some tasks require the ability to communicate orally.

Environmental Factors

Essential functions are regularly performed without exposure to adverse environmental conditions.

EEO Statement

Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.