Administrative Assistant

Richland County Ag; Center (TX); On-site; USD 35,000 - 45,000; Full time

Job summary

Administrative assistant sought to support staff in the Office of the Probate Judge in Richland County. Responsibilities include scheduling hearings, maintaining calendars, screening mail, typing routine letters, and entering case information into the case management system.

The role also involves preparing court documents, coordinating with attorneys and the public, answering calls, greeting visitors, and handling typical clerical tasks to ensure efficient office operations.

Qualifications

• Administrative and secretarial support experience
• Scheduling meetings and hearings
• Maintaining calendars
• Typing memos and correspondence
• Entering case information into a computerized case management system
• Preparing letters, memoranda, court orders and notices
• Interacting with diverse individuals and groups to obtain information
• Answering telephone calls and assisting visitors
• General clerical tasks

Responsibilities

• Provide administrative and secretarial support to the staff of the Office of the Probate Judge
• Schedule meetings and hearings and maintain calendars
• Screen and sort daily mail, prepare routine letters for supervisor’s signature
• Enter and manage case information in the computerized case management system
• Prepare documents for hearings and transmit letters and notices
• Assist in scheduling hearings and notifying parties
• Answer phones, greet visitors, and provide information as requested
• Perform general clerical duties to support office operations
• Attend staff and County meetings and participate in trainings as required

Job description

Provides administrative and secretarial support to the staff of the Office of the Probate Judge, performing such duties as scheduling meetings and hearings, maintaining calendars, screening and sorting daily mail, composing routine letters for supervisor’s signature, typing memos and correspondence, making travel arrangements, etc. Opens and closes case files. Clocks in, indexes and files case records. Enters case information into computerized case management system; updates case files as necessary. Prepares, types, copies, files and/or transmits various letters, memoranda, court orders, legal documents, notices, etc.; prepares various documents needed for hearings. Interacts with a variety of individuals and groups in order to provide and obtain information concerning the various cases being processed through Probate Court. Assists in scheduling hearings; schedules attorneys for hearings; notifies all interested parties. Evaluates office operations and makes recommendations for changes in policies and procedures as appropriate to enhance office effectiveness and efficiency. Researches and compiles data and information as required for reports and for decision-making purposes. Answers the telephone; provides information and assistance as requested; forwards calls to appropriate staff person; greets and assists office visitors. Performs other general clerical work as required, including but not limited to compiling data for reports, copying and filing documents, entering and retrieving computer data, processing daily mail, ordering office supplies, etc. Receives and responds to employee / public inquiries, concerns and requests for assistance in areas of responsibility. Attends staff and County meetings as required. Attends training, meetings, seminars and/or workshops to enhance job knowledge and skills.

Richland County is an equal opportunity employer.