Proactive Virtual Assistant for College Planning

Great Assistant; Dallas (OR); Remote; USD 34,000 - 49,000; Part time

Job summary

My College Authority is seeking a proactive Virtual Assistant contractor to turn ideas and client commitments into clear action. You will manage follow-ups, document processes, and keep schedules organized across three brands, using tools like GoHighLevel, Google Workspace, Zoom, Slack, and ChatGPT.

This is a 1099 remote, part-time role with growth potential. Ideal candidates are highly organized, communicative, and capable of independent decision-making, with a keen eye for detail and ownership

Qualifications

• Excellent verbal and written communication skills.
• Highly organized and detail oriented with excellent follow-through.
• Proactive and able to anticipate what needs to happen next.
• Able to turn big picture ideas into clear, organized actionable steps.
• Takes ownership and brings solutions rather than waiting for instructions.
• Resourceful and capable of solving problems creatively.
• Comfortable working independently and making appropriate decisions.

Responsibilities

• Reviewing Zoom summaries and completed consultations to identify action items and next steps
• Preparing materials and information before and after consultations
• Adding meeting recaps and client information to the correct GoHighLevel account
• Turning action items into tasks, routing them to the appropriate person, and completing assigned items
• Reviewing incoming emails, text messages, and client needs to identify what requires action
• Following up on open tasks, flagging stalled prospects, moving items forward, and closing open loops
• Managing GoHighLevel contact records, calendars, opportunities, and payments
• Managing pipelines, CRM workflows, new-client onboarding, status and commitment tracking, and routine client communications
• Helping set up and maintain project management and communication tools
• Documenting repeatable processes and creating SOPs
• Maintain Cori’s calendar and schedule across all three brands

Skills

Communication

Organization

Proactive

Ownership

Problem-solving

Independence

Team coordination

Tools

Google Workspace

GoHighLevel

Slack

Zoom

ChatGPT

College Planner Pro

Job description

My College Authority is seeking a proactive Virtual Assistant contractor to turn ideas and client commitments into clear action. You will manage follow-ups, document processes, and keep schedules organized across three brands, using tools like GoHighLevel, Google Workspace, Zoom, Slack, and ChatGPT.

This is a 1099 remote, part-time role with growth potential. Ideal candidates are highly organized, communicative, and capable of independent decision-making, with a keen eye for detail and ownership