My College Authority Virtual Assistant

Great Assistant; Dallas (OR); Remote; USD 34,000 - 49,000; Part time

Job summary

My College Authority is seeking a proactive Virtual Assistant contractor to turn ideas and client commitments into clear action. You will manage follow-ups, document processes, and keep schedules organized across three brands, using tools like GoHighLevel, Google Workspace, Zoom, Slack, and ChatGPT.

This is a 1099 remote, part-time role with growth potential. Ideal candidates are highly organized, communicative, and capable of independent decision-making, with a keen eye for detail and ownership

Qualifications

• Excellent verbal and written communication skills.
• Highly organized and detail oriented with excellent follow-through.
• Proactive and able to anticipate what needs to happen next.
• Able to turn big picture ideas into clear, organized actionable steps.
• Takes ownership and brings solutions rather than waiting for instructions.
• Resourceful and capable of solving problems creatively.
• Comfortable working independently and making appropriate decisions.

Responsibilities

• Reviewing Zoom summaries and completed consultations to identify action items and next steps
• Preparing materials and information before and after consultations
• Adding meeting recaps and client information to the correct GoHighLevel account
• Turning action items into tasks, routing them to the appropriate person, and completing assigned items
• Reviewing incoming emails, text messages, and client needs to identify what requires action
• Following up on open tasks, flagging stalled prospects, moving items forward, and closing open loops
• Managing GoHighLevel contact records, calendars, opportunities, and payments
• Managing pipelines, CRM workflows, new-client onboarding, status and commitment tracking, and routine client communications
• Helping set up and maintain project management and communication tools
• Documenting repeatable processes and creating SOPs
• Maintain Cori’s calendar and schedule across all three brands

Skills

Communication

Organization

Proactive

Ownership

Problem-solving

Independence

Team coordination

Tools

Google Workspace

GoHighLevel

Slack

Zoom

ChatGPT

College Planner Pro

Job description

My College Authority - Turn Big Ideas Into Organized Action While Helping Families Navigate College With Confidence

Cori Murphy of My College Authority helps families confidently navigate college planning, financial aid, and college funding decisions. She's looking for a proactive, organized Virtual Assistant who can turn ideas and client commitments into clear action, manage follow-ups and systems, and make sure important details don't get missed. If you love creating structure, taking ownership, and keeping things moving, this could be a great fit.

Cori Murphy is an Independent College Planning Consultant and Owner of My College Authority, where she helps families confidently navigate college admissions, financial aid, and college funding decisions. With more than 20 years of experience in college planning, Cori specializes in maximizing financial aid, evaluating award offers, and creating strategies that help families reduce the overall cost of college. She also works with financial advisors, educational consultants, and other professionals who rely on her expertise to support their clients.

It's important that you're aligned with the company's core values:

• Be Collaborative and Growth Minded
• Create a Shadow-Level Client Experience with Empathetic Efficiency
• Be Accountable and Resourceful
• Ensure Four-Way Workability (Business, Team, Student, Parent)

This role is especially important in ensuring appointments, commitments, clients, prospects, projects, and financial obligations are organized, tracked, and addressed while keeping follow-ups and action items moving forward.

Some of your responsibilities will include:

• Reviewing Zoom summaries and completed consultations to identify action items and next steps
• Preparing materials and information before and after consultations
• Adding meeting recaps and client information to the correct GoHighLevel account
• Turning action items into tasks, routing them to the appropriate person, and completing assigned items
• Reviewing incoming emails, text messages, and client needs to identify what requires action
• Following up on open tasks, flagging stalled prospects, moving items forward, and closing open loops
• Managing GoHighLevel contact records, calendars, opportunities, and payments
• Managing pipelines, CRM workflows, new-client onboarding, status and commitment tracking, and routine client communications
• Helping set up and maintain project management and communication tools
• Documenting repeatable processes and creating SOPs
• Maintain Cori’s calendar and schedule across all three brands

In addition to the above, the ideal candidate must be/have:

• Excellent verbal and written communication skills
• Highly organized and detail oriented with excellent follow-through and the ability to close open loops
• Proactive and able to anticipate what needs to happen next
• Able to take big picture ideas and turn them into clear, organized, actionable steps
• Takes ownership and brings solutions rather than waiting for instructions
• Resourceful, solution focused, and comfortable finding different ways to solve problems
• Comfortable working independently, making appropriate decisions, and knowing when to ask for guidance
• Confident communicator who will ask questions and speak up when something doesn't make sense
• Warm, responsive, professional, and empathetic when communicating with clients, partners, and team members
• Able to keep systems, tasks, and processes organized and up to date while creating structure and accountability
• Adaptable and comfortable working with a fast moving, idea driven leader
• You must be tech savvy and quick to pick up new tools and software
• Professional discretion when handling confidential information
  

Experience with the following tools is a plus!

• Google Workspace
• GoHighLevel
• Slack
• Zoom
• ChatGPT
• College Planner Pro

Position Details

• This is a 1099 contractor position
• The position will be 20-25 hours per week, with the potential to increase to 30-40 hours, possibly within 12 months
• Hours are: Monday through Friday, flexible hours with preferred availability between 8:00 am - 12:00 pm PT for internal and client communications
• The pay rate is $30/hr. USD
• You must be able to pass a background check
• We are looking for someone to become a long-term (3+ years) team member