Proactive HR Administrative Coordinator

Arkansas Department of Energy & Environment; Bismarck (AR); On-site; USD 43,000 - 64,000; Full time

Job summary

Arkansas Department of Parks, Heritage and Tourism is seeking an Administrative Coordinator to support HR functions at DeGray Lake Resort State Park. Responsibilities include timekeeping, benefits, maintaining personnel files, and processing new hires and terminations.

The role requires a high school diploma and at least one year of administrative experience, with proficiency in MS Word, Excel, and related tools.

Qualifications

• Ability to manage multiple priorities, tasks, and deadlines simultaneously.
• High attention to detail and accuracy in all administrative tasks, including document management, budget tracking, and scheduling.
• Strong verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders.
• Ability to prepare clear, concise reports and correspondence that convey key information to various audiences.
• Strong problem-solving abilities to address administrative issues, resolve conflicts, and improve workflows.
• Strong skills in using office software applications (Microsoft Word, Excel, PowerPoint, Outlook), and familiarity with project management software or database systems.

Responsibilities

• Oversee the daily operations of the office, ensuring that office systems, procedures, and resources are efficiently managed.
• Monitor office supply levels, place orders, and manage inventory to ensure all operational needs are met.
• Coordinate complex scheduling for senior staff, arranging meetings, conferences, and travel plans.
• Maintain accurate and up-to-date records for both physical and digital files, ensuring ease of access and compliance with relevant policies.
• Organize and manage filing systems for confidential and non-confidential information, ensuring adherence to state laws and regulations.
• Assist in evaluating existing administrative processes and recommend improvements to streamline operations and increase efficiency.
• Collaborate with team members and leadership to design and implement changes that enhance organizational performance.
• Manage internal communications, ensuring that memos, notices, and announcements are distributed efficiently and accurately.

Skills

Multitasking

Attention to detail

Verbal and written communication

Report writing

Problem solving

Microsoft Office suite + PM tools

Education

High school diploma

Job description

Arkansas Department of Parks, Heritage and Tourism is seeking an Administrative Coordinator to support HR functions at DeGray Lake Resort State Park. Responsibilities include timekeeping, benefits, maintaining personnel files, and processing new hires and terminations.

The role requires a high school diploma and at least one year of administrative experience, with proficiency in MS Word, Excel, and related tools.