ADMINISTRATIVE COORDINATOR

State of Arkansas; Bismarck (AR); On-site; USD 43,088 - 63,770; Full time

Job summary

State of Arkansas is seeking an Administrative Coordinator for DeGray Lake Resort State Park. The role supports HR functions, timekeeping, benefits, and personnel files, ensuring accurate payroll data and smooth office operations.

The position emphasizes proactive problem-solving, cross-department collaboration, and efficient communication to support leadership and policy implementation. A high school diploma and 1 year of administrative experience are required.

Qualifications

• Requires a high school diploma or equivalent and at least 1 year in administrative roles.
• Proficient in office software and documentation management.
• Strong communication, organization, and problem-solving abilities.

Responsibilities

• Oversee daily office operations and ensure efficient management of systems and resources.
• Monitor supplies, place orders, and manage inventory to meet needs.
• Maintain accurate physical and digital records in compliance with policies.
• Coordinate scheduling for senior staff, meetings, travel, and events.
• Prepare reports and correspondence; ensure timely internal and external communications.

Skills

Multitasking

Attention to detail

Communication

Reporting

Office software

Problem solving

Project management

Education

High school diploma

Tools

MS Word

MS Excel

PowerPoint

Outlook

Job description

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Location: DeGray Lake Resort State Park -PT14

County:Hot Spring

Anticipated Starting Salary:$43,088.03

This position is responsible for the park's human resources functions. Job duties include timekeeping, benefits, maintaining personnel files, perform new hire and termination procedures, verify payroll data weekly, complete assigned reports, assist with correspondence, answer the phone, perform other duties as assigned. Knowledge of state S4 (AASIS) system is preferred.

The Arkansas Department of Parks, Heritage and Tourism has three major divisions: Arkansas State Parks, Arkansas Heritage and Arkansas Tourism. Arkansas State Parks manages 52 state parks and promotes Arkansas as a tourist destination for people around the country. Arkansas Heritage preserves and promotes Arkansas’s natural and cultural history and heritage through four historic museums and four cultural preservation agencies. Arkansas Tourism improves the state’s economy by generating travel and enhancing the image of the state.

Position Information

Job Series: Administrative Support

Class Code: PAS02P

Pay Grade: SGS04

Salary Range: $43,088 - $63,770

Job Summary

The Administrative Coordinator serves as an essential part of the administrative team within a department, providing higher-level coordination and management of office functions, supporting leadership, and ensuring efficient day-to-day operations. This role goes beyond traditional administrative tasks by requiring a proactive approach to problem-solving, project management, and team collaboration. The Administrative Coordinator plays a key role in supporting policy implementation, managing workflows, coordinating cross-departmental activities, and enhancing communication and operational efficiency.

Primary Responsibilities

Oversee the daily operations of the office, ensuring that office systems, procedures, and resources are efficiently managed.Monitor office supply levels, place orders, and manage inventory to ensure all operational needs are met.Ensure office equipment is functioning properly and arrange for repairs or maintenance as needed.Coordinate complex scheduling for senior staff, arranging meetings, conferences, and travel plans.Prioritize appointments and ensure that all participants are informed and prepared for meetings or events.Maintain accurate and up-to-date records for both physical and digital files, ensuring ease of access and compliance with relevant policies.Organize and manage filing systems for confidential and non-confidential information, ensuring adherence to state laws and regulations.Assist in evaluating existing administrative processes and recommend improvements to streamline operations and increase efficiency.Collaborate with team members and leadership to design and implement changes that enhance organizational performance.Manage internal communications, ensuring that memos, notices, and announcements are distributed efficiently and accurately.

Knowledge and Skills

Ability to manage multiple priorities, tasks, and deadlines simultaneously.High attention to detail and accuracy in all administrative tasks, including document management, budget tracking, and scheduling.Strong verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders.Ability to prepare clear, concise reports and correspondence that convey key information to various audiences.Strong problem-solving abilities to address administrative issues, resolve conflicts, and improve workflows.Strong skills in using office software applications (Microsoft Word, Excel, PowerPoint, Outlook), and familiarity with project management software or database systems.

Minimum Qualifications

A high school diploma or equivalent is required, plus one (1) year of experience in administrative roles.

Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee’s demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.

Licensure/Certifications

N/AOTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.