Proactive Family Assistant & Admin Coordinator

thecalendargroup; Washington (District of Columbia); On-site; USD 50,000 - 70,000; Full time

Job summary

thecalendargroup in Washington, DC seeks a proactive Family Assistant to support a busy household with three children (ages 8–11). This role blends personal assistant tasks, admin duties, and light childcare logistics, with about 70% focused on scheduling and organization and 30% on childcare coordination.

You will manage calendars, emails, groceries, and vendor coordination while maintaining a calm, proactive approach in a fast-moving family environment.

Qualifications

• Strong computer and digital literacy.
• Excellent organization and time-management.
• Attention to detail and discretion.
• Proactive, self-starter with initiative.
• Excellent communication and judgment.
• Comfort working with both adults and children.

Responsibilities

• Assist with family scheduling, emails, appointments, and admin tasks.
• Maintain organized digital files, calendars, and household records.
• Coordinate vendors, services, repairs, and appointments.
• Handle grocery shopping, errands, and light organizing.
• Support school communications and family logistics.
• Occasionally drive children to activities and appointments.
• Anticipate family needs and adapt to schedule changes.
• Flexibility to work weekends.

Skills

Digital literacy

Organizational skills

Time management

Attention to detail

Proactive / initiative

Communication skills

Experience with children

Job description

thecalendargroup in Washington, DC seeks a proactive Family Assistant to support a busy household with three children (ages 8–11). This role blends personal assistant tasks, admin duties, and light childcare logistics, with about 70% focused on scheduling and organization and 30% on childcare coordination.

You will manage calendars, emails, groceries, and vendor coordination while maintaining a calm, proactive approach in a fast-moving family environment.