proactive Administrative Assistant Administrator

Kelly Services; Town of Florida (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

Kelly Services is seeking a detail-oriented Administrative Assistant IAdministrator for a dynamic role within a leading medical technology company’s Robotic Service Engineering organization. This position is responsible for administering and operating the organization’s systems and inventory, ensuring critical materials progress efficiently through receipt, inspection, service, and release processes.

The successful candidate will play a key role in ensuring traceability and maintaining

Qualifications

• Minimum of 2 years’ experience in medical capital equipment systems.
• Proficient with SAP, ServiceMax, and Expandable systems.
• Familiarity with Lean or Six Sigma methodologies.
• Experience with automation technologies.
• Excellent communication and collaboration skills.
• Ability to synthesize findings and contribute to continuous improvement initiatives.

Responsibilities

• Oversee the advancement, consumption, and documentation of components, subassemblies, instrumentation, and full robotic systems within the Ortho Tech product family according to established procedures.
• Control the flow of goods and documentation associated with depot functions.
• Collaborate with production, procurement, depot technicians, and SAP experts to ensure the efficient movement of materials and information.
• Maintain a high level of accuracy in the tracking and reporting of materials throughout the service process.

Skills

Detail oriented

Proactive

Communication skills

Tools

SAP

ServiceMax

Expandable systems

Job description

Kelly Services is seeking a detail-oriented and proactive Administrative Assistant IAdministrator for a dynamic role within a leading medical technology company’s Robotic Service Engineering organization. This position is responsible for administering and operating the organization’s systems and inventory, ensuring critical materials progress efficiently through receipt, inspection, service, and release processes. The successful candidate will play a key role in ensuring traceability and maintaining high-quality documentation by interacting with SAP, ServiceMax, and local systems.

Job Title: Robotic Service Engineering Administrator

Pay Rate: $30.00 per hour

Schedule: Monday–Friday, 8:00 am – 4:30 pm

Location: Weston, FL

Key Responsibilities

• Oversee the advancement, consumption, and documentation of components, subassemblies, instrumentation, and full robotic systems within the Ortho Tech product family according to established procedures.
• Control the flow of goods and documentation associated with depot functions.
• Collaborate with production, procurement, depot technicians, and SAP experts to ensure the efficient movement of materials and information.
• Maintain a high level of accuracy in the tracking and reporting of materials throughout the service process.

Qualifications

• Minimum of 2 years’ experience in medical capital equipment systems (highly preferred)
• Proficient with SAP, ServiceMax, and Expandable systems (highly preferred)
• Familiarity with Lean or Six Sigma methodologies (preferred)
• Experience with automation technologies (preferred)
• Strong knowledge of related processes, procedures, and systems, acquired through experience, specialized education, or training
• Excellent communication and collaboration skills
• Ability to synthesize findings and contribute to continuous improvement initiatives

Ideal Candidates

• Proactive achievers: Individuals who understand the broader impact and importance of their work in delivering elite customer service.
• Collaborative partners: Team players who build cross-functional relationships to drive improvement and operational excellence.
• Creative problem-solvers: Effective communicators skilled at identifying issues, elevating concerns, and recommending solutions.