PRO Probation Services Secretary

Adamscountyil; Quincy (IL); Presencial; USD 20.000 - 29.000; Jornada completa

Descripción de la vacante

Adams County Court Services – Probation in Quincy, IL is seeking a Probation Services Secretary. The role focuses on welcoming clients, supporting daily operations, maintaining records, and assisting probation staff while upholding confidentiality and dignity for all.

The position requires accuracy, organization, and the ability to handle multiple priorities in a professional, confidential environment. Applicants should be prepared for a drug screen and U.S. citizenship requirements.

Formación

• High school diploma or equivalent.
• Accurate typing speed of at least 60 words per minute.
• Computer proficiency, including Microsoft Word and standard word-processing software.
• Ability to maintain confidentiality and interact professionally with a diverse range of individuals.
• United States citizenship, as required for this position.
• Successful completion of a pre-employment drug screening.

Responsabilidades

• Greet clients and visitors, answer telephone calls, respond to routine inquiries, and direct individuals to appropriate staff.
• Perform clerical duties, data entry, recordkeeping, and case referral information gathering.
• Establish, maintain, and close case files; prepare, type, and proofread reports, forms, and correspondence.
• Open and distribute mail, organize documents, make copies, and prepare information for discharge reports.
• Protect confidential information and maintain accurate, organized records.
• Build positive working relationships with clients, coworkers, community partners, and other agencies.
• Manage competing priorities, respond professionally to stressful situations, and complete assignments independently and as part of a team.
• Perform other related duties as assigned.

Conocimientos

Respect and compassion

Organization and accuracy

Professionalism and integrity

Dependability and accountability

Communication and teamwork

Adaptability and initiative

Educación

High school diploma or equivalent

Herramientas

Microsoft Word

Descripción del empleo

Employment Opportunity: Probation Services Secretary

Posting Date: October 20, 2026

Hourly Rate: $17.68 per hour

Schedule: 40 hours per week, Monday–Friday, 8:30 a.m.–4:30 p.m., with occasional Tuesday evening hours

Make a Difference Through Public Service

Are you organized, dependable, and passionate about helping others? Adams County Court Services – Probation is seeking a Probation Services Secretary who combines strong administrative skills with a commitment to professionalism, confidentiality, and treating every person with dignity and respect.

As an important member of our team, you will welcome clients and visitors, support daily department operations, maintain accurate records, and help probation staff serve our community effectively. We are looking for someone who understands that how we treat people matters just as much as the work we do.

Key Responsibilities

• Greet clients and visitors, answer telephone calls, respond to routine inquiries, and direct individuals to appropriate staff.
• Perform clerical duties, data entry, recordkeeping, and case referral information gathering.
• Establish, maintain, and close case files; prepare, type, and proofread reports, forms, and correspondence.
• Open and distribute mail, organize documents, make copies, and prepare information for discharge reports.
• Protect confidential information and maintain accurate, organized records.
• Build positive working relationships with clients, coworkers, community partners, and other agencies.
• Manage competing priorities, respond professionally to stressful situations, and complete assignments independently and as part of a team.
• Perform other related duties as assigned.

What We're Looking For

The ideal candidate demonstrates:

• Respect and compassion: Treats every person with dignity, patience, courtesy, and fairness.
• Organization and accuracy: Maintains reliable records, pays attention to detail, and follows through on responsibilities.
• Professionalism and integrity: Exercises sound judgment and protects confidential information.
• Dependability and accountability: Takes ownership of assigned duties and can be counted on by coworkers and the public.
• Communication and teamwork: Communicates clearly, works cooperatively, and builds positive relationships.
• Adaptability and initiative: Remains calm under pressure, solves routine problems, and is willing to learn new skills and procedures.

Minimum Qualifications

• High school diploma or equivalent.
• Accurate typing speed of at least 60 words per minute.
• Computer proficiency, including Microsoft Word and standard word-processing software.
• Ability to maintain confidentiality and interact professionally with a diverse range of individuals.
• United States citizenship, as required for this position.
• Successful completion of a pre-employment drug screening.

Preferred Qualifications:

Previous administrative, secretarial, receptionist, or customer-service experience; experience handling confidential records; and strong organizational, written, verbal, and problem-solving skills.

Why This Role Matters

Every position within Probation Services contributes to our mission of promoting accountability, supporting positive change, and protecting our community. The secretary helps create a welcoming, professional, and organized environment for clients, staff, and community partners.

If you take pride in helping others, value public service, and want your administrative skills to make a meaningful difference, we encourage you to apply.

The County of Adams is an Equal Opportunity Employer