Public Service Probation Secretary — Organized Admin Pro

Adamscountyil; Quincy (IL); On-site; USD 20,000 - 29,000; Full time

Job summary

Adams County Court Services – Probation in Quincy, IL is seeking a Probation Services Secretary. The role focuses on welcoming clients, supporting daily operations, maintaining records, and assisting probation staff while upholding confidentiality and dignity for all.

The position requires accuracy, organization, and the ability to handle multiple priorities in a professional, confidential environment. Applicants should be prepared for a drug screen and U.S. citizenship requirements.

Qualifications

• High school diploma or equivalent.
• Accurate typing speed of at least 60 words per minute.
• Computer proficiency, including Microsoft Word and standard word-processing software.
• Ability to maintain confidentiality and interact professionally with a diverse range of individuals.
• United States citizenship, as required for this position.
• Successful completion of a pre-employment drug screening.

Responsibilities

• Greet clients and visitors, answer telephone calls, respond to routine inquiries, and direct individuals to appropriate staff.
• Perform clerical duties, data entry, recordkeeping, and case referral information gathering.
• Establish, maintain, and close case files; prepare, type, and proofread reports, forms, and correspondence.
• Open and distribute mail, organize documents, make copies, and prepare information for discharge reports.
• Protect confidential information and maintain accurate, organized records.
• Build positive working relationships with clients, coworkers, community partners, and other agencies.
• Manage competing priorities, respond professionally to stressful situations, and complete assignments independently and as part of a team.
• Perform other related duties as assigned.

Skills

Respect and compassion

Organization and accuracy

Professionalism and integrity

Dependability and accountability

Communication and teamwork

Adaptability and initiative

Education

High school diploma or equivalent

Tools

Microsoft Word

Job description

Adams County Court Services – Probation in Quincy, IL is seeking a Probation Services Secretary. The role focuses on welcoming clients, supporting daily operations, maintaining records, and assisting probation staff while upholding confidentiality and dignity for all.

The position requires accuracy, organization, and the ability to handle multiple priorities in a professional, confidential environment. Applicants should be prepared for a drug screen and U.S. citizenship requirements.