Private Funds Subscriptions & Onboarding Specialist

AppleOne Employment Services; New York (NY); On-site; USD 85,000 - 110,000; Full time

Job summary

AppleOne Employment Services in New York, NY is seeking a detail-oriented Subscription Document Specialist to support investor onboarding, review subscription agreements, AML documents, and tax forms for private funds.

You will ensure accurate data entry in Anduin and Appian, maintain trackers, and collaborate with internal teams and legal counsel to resolve issues, contributing to efficient onboarding workflows.

Qualifications

• Review and manage private fund subscription documents, AML forms, tax forms, side letters, and investor onboarding packages.
• Maintain onboarding trackers, communication logs, issue trackers, and documentation status updates.
• Execute test scripts for new fund launches, system enhancements, bug fixes, and project-related initiatives.
• Support documentation governance, workflow standardization, reporting, and process improvement efforts.
• Bachelor’s degree in Business Administration, Finance, or related field.
• 5+ years of hands-on experience in documentation management, drafting, content governance, subscription review, investor onboarding, or related financial services operations.
• Strong knowledge of subscription review processes and private wealth management operations.
• Experience with MS Office; SharePoint and Confluence helpful.

Responsibilities

• Review, intake, categorize, and validate subscription agreements, AML documents, tax forms, and related private fund documentation.
• Maintain accurate status trackers, communication logs, issue trackers, and onboarding documentation to support transparency and timely follow-up.
• Enter and manage data within Anduin, Appian, and related document management or collaboration systems in accordance with established standards and checklists.
• Prepare, collate, and execute final document packages for investor onboarding while responding to customer inquiries in a clear and timely manner.
• Coordinate with internal teams, offshore partners, key stakeholders, and legal counsel when required to resolve documentation or onboarding issues.
• Support new fund launches, bug fixes, enhancement releases, system updates, document migrations, reporting, dashboards, and process improvement initiatives.

Skills

Documentation management

Investor onboarding

AML documentation

Subscription review

Data entry

Education

Bachelor's degree in Business Administration or Finance

Tools

Anduin

Appian

SharePoint

Confluence

Microsoft Office

Job description

AppleOne Employment Services in New York, NY is seeking a detail-oriented Subscription Document Specialist to support investor onboarding, review subscription agreements, AML documents, and tax forms for private funds.

You will ensure accurate data entry in Anduin and Appian, maintain trackers, and collaborate with internal teams and legal counsel to resolve issues, contributing to efficient onboarding workflows.