Private Events Lead: Ownership, Systems & Guest Experience

Idle Hour Country Club; Lexington (KY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health, dental, vision, 401(k)

Job summary

Idle Hour Country Club in Lexington, Kentucky seeks a Private Event Coordinator who owns the complete lifecycle of member-sponsored events. You will lead planning, staffing, on-site execution, and post-event closeout with a focus on clarity, documentation, and flawless delivery.

The role emphasizes ownership, systems thinking, and proactive problem-solving to ensure events reflect Idle Hour’s hospitality standards and culture.

Qualifications

• Prior experience in private events, hospitality operations, or food & beverage leadership.
• Demonstrated success coordinating complex events with multiple stakeholders.
• Strong organizational, documentation, and follow-through skills.
• Excellent interpersonal and communication skills.
• Ability to work flexible hours, including evenings and weekends as required.
• Experience in a private club environment preferred.
• Familiarity with Jonas or similar event/POS systems a plus.

Responsibilities

• Serve as the primary point of accountability for all private, member-sponsored events.
• Build trusted relationships with members through clear guidance, thoughtful planning, and consistent follow-through.
• Proactively manage expectations while protecting the Club’s standards, systems, and operational realities.
• Ensure each event reflects Idle Hour’s culture, hospitality standards, and attention to detail.
• Manage all private event inquiries with timely, professional response.
• Lead structured intake conversations to capture event purpose, tone, guest count, menu/beverage preferences, budget, timeline, and requests.
• Create, maintain, and distribute accurate Banquet Event Orders (BEOs).
• Design staffing plans based on guest count and event complexity; partner with F&B leadership on operations and staffing.
• Oversee bar parameters, tracking, and billing; review charges prior to posting.
• Complete post-event closeout, identify lessons learned, and contribute to SOP improvements.

Skills

Private events

Hospitality operations

F&B leadership

Organizational skills

Interpersonal skills

Communication skills

Jonas or POS systems

Tools

Jonas or similar POS systems

Job description

Idle Hour Country Club in Lexington, Kentucky seeks a Private Event Coordinator who owns the complete lifecycle of member-sponsored events. You will lead planning, staffing, on-site execution, and post-event closeout with a focus on clarity, documentation, and flawless delivery.

The role emphasizes ownership, systems thinking, and proactive problem-solving to ensure events reflect Idle Hour’s hospitality standards and culture.