Private Event Services Manager

Evergreen Alliance Golf Limited LP dba Arcis Golf; Ocotillo (CA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Performance-based incentive

Health, dental, vision, and retirement

Paid time off & holidays

Club privileges and dining benefits

Professional development & growth

401(k)

401(k) matching

Dental insurance

Employee discount

Health insurance

Health savings account

Life insurance

Vision insurance

Job summary

Arcis Golf is seeking a Private Event Services Manager at Ocotillo Golf Club in Chandler, AZ. You will lead planning, coordination, and flawless execution of weddings, corporate outings, and club events, serving as the main liaison from contract to completion.

You will collaborate with culinary, banquet, AV, golf operations, and clubhouse teams to optimize revenue and guest experiences, while mentoring staff and maintaining brand standards across events.

Qualifications

• 3–5 years in private events, catering sales, banquet management, or hospitality events.
• Strong track record in event sales and client experience.
• Knowledge of banquet service, F&B operations, and event logistics.
• Able to multitask in a high-volume, fast-paced environment.
• Excellent organizational, communication, and interpersonal skills.
• Experience with event management systems, POS, and MS Office.

Responsibilities

• Plan, coordinate, and execute private events from contract to completion.
• Serve as primary client contact through planning process.
• Coordinate with culinary, banquet, AV, golf operations, and clubhouse teams.
• Oversee timelines, room diagrams, and final confirmations.
• Lead on-site event execution and guest satisfaction.
• Forecast labor needs and manage event deposits and invoicing.

Skills

Event sales

Client experience

Hospitality leadership

Organization

Communication

Interpersonal skills

Tools

Event management software

POS systems

Microsoft Office

Job description

Club Location: Ocotillo Golf Club - Chandler, AZ Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another. Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another.

Private Event Services Manager Location: Ocotillo Golf Club Department: Food & Beverage / Catering / Events Reports To: Director of Food & Beverage Employment Type: Full-Time, Exempt

Position Summary

The Private Event Services Manager is responsible for the successful planning, coordination, and flawless execution of all private events at the Club, including weddings, social functions, member celebrations, corporate outings, golf tournaments, and special club events. This role serves as the primary liaison from contract to completion, ensuring exceptional service delivery, revenue optimization, and unforgettable guest experiences consistent with the Club’s brand and hospitality standards.

Key Responsibilities

• Event Planning & Client Experience
• Serve as the primary point of contact for clients throughout the entire planning process
• Assist with menu selections, beverage packages, rentals, décor, and layouts
• Coordinate with culinary, banquet, audiovisual, golf operations, and clubhouse departments
• Oversee all timelines, room diagrams, and final confirmations
• Ensure all details are communicated and executed flawlessly
• On-Site Event Execution
• Be present at events as required to ensure proper setup, service flow, staffing, and guest satisfaction
• Problem-solve in real time with professionalism and grace
• Act as the lead service ambassador for hosts and VIP guests
• Maintain high standards of appearance, professionalism, and hospitality
• Team Leadership & Training
• Partner with Banquet Managers, Service Managers, and Culinary Leadership
• Assist in training banquet staff on service standards and event flow
• Promote a culture of accountability, hospitality, and teamwork
• Administrative & Financial Oversight
• Manage event deposits, billing accuracy, and final invoicing
• Forecast labor needs and coordinate staffing with F&B leadership
• Track revenue, cost of sales, and budget performance
• Maintain all event records, timelines, and contracts in the event management system
• Member Relations & Club Integration
• Deliver a personalized planning experience for club members and guests
• Support major club events such as tournaments, galas, holiday events, and themed dining
• Actively participate in club culture and member engagement initiatives

Qualifications & Experience

• Minimum 3–5 years of experience in private events, catering sales, banquet management, or hospitality events Country club, resort, hotel, or upscale venue experience strongly preferred
• Proven track record in event sales, client experience, and execution excellence
• Strong knowledge of banquet service, food & beverage operations, and event logistics
• Ability to multitask in a high-volume, fast-paced environment
• Exceptional organizational, communication, and interpersonal skills
• Proficiency with event management systems, POS, and Microsoft Office
• Flexible schedule including evenings, weekends, and holidays

Core Competencies

• Hospitality-Driven Leadership
• Revenue-Focused Sales Approach
• Relationship Building
• Attention to Detail
• Service Recovery & Problem Solving
• Time & Priority Management
• Professional Presentation & Communication

Compensation & Benefits

• Performance-based incentive opportunities
• Health, dental, vision, and retirement benefits
• Paid time off & holidays
• Club privileges and dining benefits
• Professional development & growth opportunities

Arcis Golf provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Arcis participates in E-Verify, the government program that certifies an employee's right to work for us in the U.S.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Arcis Golf provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Arcis participates in E-Verify, the government program that certifies an employee's right to work for us in the U.S.

Arcis Golf has positioned itself as a dynamic leader in the industry by consistently providing unrivaled amenities to complement diverse playing experiences for members and guests. We continuously search for individuals who share our Passion for Service to join the teams at our many Clubs and Courses positioned throughout the country. Our growing and innovative organization offers competitive wages and benefit packages.