Private Club Accounting & Payroll Leader

Transit Valley Country Club Inc; Eastern Hills (NY); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Paid Vacation

Health Insurance Coverage - Club pays

Dental and Vision Insurance Available

401(k) Retirement Plan Eligibility

New York State Paid Sick Leave

Professional and Supportive Work_ENV

Job summary

Transit Valley Country Club is seeking an Accounting & Payroll Manager to oversee the Club's day-to-day accounting, including AP/AR, payroll processing, onboarding, and member billing. This full-time role reports to the Controller and requires meticulous, confidential handling of financial information.

The ideal candidate has solid accounting experience, proficiency with Excel and payroll systems, and the ability to coordinate across departments in a private club environment in East Amherst, New

Qualifications

• Previous experience in accounting, bookkeeping, payroll processing, or a related financial administration role.
• Working knowledge of accounts payable, accounts receivable, and payroll procedures.
• Strong proficiency in Microsoft Excel, Word, and general office software.
• Experience using accounting, payroll, and timekeeping systems.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet established deadlines.
• Strong communication, problem-solving, and interpersonal skills.
• Ability to work independently while collaborating effectively with department managers and administrative staff.
• Demonstrated ability to handle sensitive financial and employee information with discretion and confidentiality.

Responsibilities

• Manage the full accounts payable process, including receiving, reviewing, coding, and entering vendor invoices.
• Verify invoices for accuracy, proper approvals, and appropriate expense allocations.
• Prepare and process weekly check runs, including printing checks, obtaining necessary approvals and signatures, and distributing payments.
• Establish and maintain vendor accounts, including collecting required documentation and maintaining accurate vendor information.
• Reconcile vendor statements, research discrepancies, and resolve outstanding balances.
• Maintain organized electronic and physical filing systems for invoices, receipts, payment records, and vendor documentation.
• Monitor payment schedules to ensure invoices are processed accurately and paid in a timely manner.
• Communicate with vendors and department heads regarding invoices, billing questions, and payment status.
• Assist with year-end vendor reporting, including preparation of required 1099 documentation.
• Monthly reconciliation of bank credit card transactions.
• Clearing of automatic vendor payments.
• Monthly verification of A/P and A/R transactions on the operating bank statement.

Skills

Accounting

Payroll processing

Microsoft Excel

Attention to detail

Time management

Communication

Education

Associate or Bachelor's degree in accounting/Finance/Business Administration

Tools

Microsoft Excel

Microsoft Word

Payroll systems

Timekeeping systems

Job description

Transit Valley Country Club is seeking an Accounting & Payroll Manager to oversee the Club's day-to-day accounting, including AP/AR, payroll processing, onboarding, and member billing. This full-time role reports to the Controller and requires meticulous, confidential handling of financial information.

The ideal candidate has solid accounting experience, proficiency with Excel and payroll systems, and the ability to coordinate across departments in a private club environment in East Amherst, New