Print Production Scheduler

4over; Elgin (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Production Scheduler to enhance efficiency in their wide-format print operations. This role involves creating and maintaining production schedules, coordinating with various departments to optimize workflows, and utilizing advanced scheduling software. The ideal candidate will have a strong background in production scheduling, excellent communication skills, and a proactive approach to process improvement. Join a dynamic team where your contributions will directly impact operational excellence and customer satisfaction. This position offers a competitive salary and comprehensive benefits, making it an exciting opportunity for growth and development.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) Retirement Plan

Paid Holidays

PTO Accumulation

Disability Insurance

Flexible Spending Accounts

Qualifications

• 3-5 years of experience in production scheduling within the printing industry.
• Advanced proficiency in scheduling software and productivity tools.

Responsibilities

• Develop and maintain production schedules based on customer demand and resource availability.
• Monitor job status and resolve delays or bottlenecks to ensure on-time completion.

Skills

Production Scheduling

Communication Skills

Process Improvement

Time Management

Education

Bachelor's Degree in Business Administration

Experience in Production Management

Tools

PrintFlow Dynamic Scheduling

Production Management Software

Job description

At Hopkins, we blend cutting-edge technology with deep industry expertise to redefine excellence in the wide format print sector. Our commitment to innovation and efficiency is unwavering, and we're on the lookout for top talent to enhance our team.

Summary:

The Production Scheduler is responsible for creating and maintaining efficient production schedules to ensure timely job completion in a wide-format print environment. This role coordinates across departments to align schedules, resolve delays, and optimize workflows. Using tools such as PrintFlow Dynamic Scheduling, the scheduler monitors job progress, reallocates resources as needed, and communicates updates to internal teams.

Schedule:

1st shift, eight or more hours per day, five or more days per week based on business needs. Primary schedule will be 8:00 AM – 4:30 PM, Monday-Friday, or similar. This is an on-site position requiring the employee to be present physically. Training may occur on other shifts.

Salary Range: $60,000 to 80,000 Annually

Compensation is commensurate with experience.

At this time, we are not engaging with agencies or third-party recruiters. Thank you for your understanding.

Essential Duties and Responsibilities include the following:

• Develop and maintain daily, weekly, and long-term production schedules based on customer demand, resource availability, and production capacity.
• Conduct daily meetings with managers, supervisors, and lead staff to align on priorities and expectations.
• Monitor the status of all jobs in production to ensure on-time completion, identifying and resolving delays or bottlenecks.
• Coordinate with prepress, press, finishing, and shipping teams to align schedules and optimize workflow efficiency.
• Allocate materials and personnel based on job requirements and production priorities.
• Communicate job specifications, timelines, and changes clearly to all stakeholders, including sales, customer service, and production teams.
• Maintain accurate records of job progress, delays, material usage, and resource allocation using production management software.
• Collaborate with purchasing and inventory teams to ensure availability of required paper stocks, inks, and other materials.
• Serve as the primary owner and implementer of Printflow scheduling software.
• Provide procurement support as needed.
• Act as the primary contact for outsourced and Turnkey projects.
• Assist with continuous improvement initiatives to enhance scheduling practices, reduce waste, and improve turnaround times.
• Respond to last-minute changes, rush jobs, and customer revisions with flexibility and efficiency.
• Complete and maintain all required paperwork, records, documents, etc.
• Regularly perform general housekeeping duties in your work area(s).
• Adhere to all safety policies and protocols and maintain a safe working environment.
• Attend all department/company meetings, as requested.
• Other duties as assigned.

For an extensive list of responsibilities, duties, and physical demands/work environment please refer to the attached Job Description.

Experience And Qualifications:

EDUCATION, LICENSES, CERTIFICATIONS, EXPERIENCES:

• Three (3) to five (5) years’ experience of production scheduling in printing.
• Bachelor’s degree or experience in Business Administration, Production Management, Scheduling, or a related field.
• Advanced proficiency in Scheduling software (PrintFlow Dynamic Scheduling) and other productivity tools.

CRITICAL KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS:

• Strong knowledge of wide-format print production processes.
• Proactively identify and recommend process improvements to enhance efficiency, reduce waste, and support operational excellence.
• Effectively communicate orally with all members of the internal organization as well as external customers.
• Adaptable skillset to work within a fast-paced, entrepreneurial business environment.
• Ability to work independently or in a team environment.
• Detail-oriented, accuracy focused, and organized work ethic including efficient time management skills, with proven track record of completion of tasks/assignments.

What we offer:

Health and Life Insurance:

• Medical, Dental, Vision, Life/AD&D Insurance, Disability, and Flexible Spending Accounts (FSAs) for Health Care and Dependent Care
• Hopkins pays 100% of the employee’s premium for his/her Basic Life/AD&D Insurance in the amount of 1x the employee's annual salary, up to Five Hundred Thousand Dollars.
• Coverage will be effective on the 1st of the month following 1 month of continuous regular full-time employment.

401(k) Retirement Plan:

• New employees are eligible to enroll the first of the month, following 1 month of employment.
• Semi-annual open enrollment (January 1st and July 1st).
• Discretionary employer match; typically, 50% of employee deferrals up to 6% of compensation.
• Immediate Vesting.

Holidays and PTO:

• 9 Paid Holidays.
• Accumulating PTO to be used after 90-days of continuous and active full-time service.

Hopkins-Elgin is an Equal Opportunity employer. It provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, national origin, age, religion, disability, or any other legally protected status and takes affirmative action to recruit, employ, train, and promote qualified minorities, women, covered veterans, and individuals with disabilities.