Print and Mail Assistant

Dartmouth College; Hanover (NH); On-site; USD 27,552 - 34,440; Full time

Job summary

Dartmouth College is seeking a Print and Mail Assistant to support a range of print and mail projects from inception to completion. The role involves operating digital printers and mailroom equipment, assisting with setup, and performing administrative tasks with confidentiality and precision.

The position emphasizes proactive communication with Dartmouth departments, attention to deadlines, and willingness to learn new software and processes.

Qualifications

• Associate's degree or equivalent combination of education and experience.
• Minimum two years of administrative experience in a business environment.
• Strong interpersonal and communication skills.
• Ability to set priorities and manage a variety of projects concurrently.
• High degree of accuracy, ability to work independently, an awareness of deadlines and confidentiality are also of critical importance.
• Two years of experience with digital printers, print and mail software, and related equipment could be preferred.

Responsibilities

• Project Management: Assists with print and mail projects; evaluates eligibility for printing/discounts; helps customers optimize printing/mailing dollars.
• Finishing Print and Mail: Learns equipment; provides daily deliveries as needed.
• Administrative: Assists with quality control and data entry in the DPMS Job Tracking Database.
• Print and Mail Project Preparation: Prepares work for digital presses, offset press, and mailing devices using industry software.

Skills

Administrative experience

Interpersonal communication

Time management

Attention to detail

Discretion/ confidentiality

Education

Associate degree or equivalent

Tools

Print and mail software

Digital printers

Job description

Position Information

Position Title: Print and Mail Assistant

Position Number: 0000000

Hiring Range Minimum: $20.00

Hiring Range Maximum: $25.00

Location of Position: Lebanon, NH

Advertisement Text: This is an excellent opportunity for a proactive and detail oriented candidate with strong customer service skills and an interest in digital printing and production. Training will be provided and an opportunity for transition to full-time benefited employment for the right candidate.

Position Purpose: Supports various print and mail projects from inception to completion. Operates various types of digital printers and mailroom equipment such as addressers, inserters, tabbers and station stuffers. Assists with set up, operation and maintenance of bindery equipment, digital printing and mailing equipment. Performs associated administrative tasks including data entry. Communicates both orally and in writing with the Dartmouth community, maintaining a professional demeanor and exercising tact and discretion.

Required Qualifications

• Associate's degree or equivalent combination of education and experience.


• Minimum two years of administrative experience in a business environment.


• Strong interpersonal and communication skills.


• Ability to set priorities and manage a variety of projects concurrently.


• High degree of accuracy, ability to work independently, an awareness of deadlines and confidentiality are also of critical importance.

Preferred Qualifications

• Two years of experience with digital printers, print and mail specific software, operating various mailing, printing and bindery equipment.


• Knowledge of print terminology, process, estimating, billing and invoicing and report generation for administrative management needs.

FLSA: Non-Exempt

Employment Category: Temporary Full Time

Schedule: First shift schedule, Monday-Friday

Department Contact for Recruitment Inquiries: Monica Godfrey, Director of Dartmouth Printing

Department Contact Phone Number: [e-mail]

Department Contact for Cover Letter: Monica Godfrey, Director of Dartmouth Printing

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Key Accountabilities

Project Management

• Assists with print and mail projects. Under supervision, evaluates each job to determine eligibility for printing and/or postal discounts; assists customers to optimize printing and/or mailing dollars.


• Liaises with College departments for printing and mailing projects.

Finishing Print and Mail

• Learns use of the following equipment: MBO Folder, Four Station Inserter, Challenge Cutter and all book binding and laminating equipment.


• Provides daily deliveries as needed.

Administrative

• Assists with quality control checks in the process of preparing a print/mail job for delivery.


• Using the DPMS Job Tracking Database, accurately records information on the physical job jacket as well as data entry into the database.

Print and Mail Project Preparation

• Using industry specific software, prepares work for digital presses, offset press, letterpress and mailing devices.

Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.

Performs other duties as assigned.