Duplicating Services Assistant, Mail Services

Jobtailor

Philadelphia (Philadelphia County)

On-site

USD 55,000 - 76,000

Full time

14 days+

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Job summary

Jobtailor, on behalf of a major university in Philadelphia, seeks a skilled print operator to coordinate and provide print services for the campus community, ensuring quality and timeliness.

You will partner with all university departments to uphold branding, manage mail processing and inventory, train work‑study staff, and perform prepress tasks including preflighting and file manipulation with MS Office and Adobe Creative Suite.

Qualifications

High school diploma or equivalent is required.
Experience operating digital color press and finishing equipment.
Experience preflighting print files.
Package intake and mail processing experience.
Working knowledge of MS Excel and other software.
Ability to follow university policies and procedures.
Ability to establish and maintain effective working relationships with the campus community.

Responsibilities

Coordinate and provide print to the university community, including faculty, staff and students.
Work closely with all University departments to ensure publications reflect branding.
Provide coverage for Mail Services Associate and expedite all mail and packages.
Maintain current inventory of office supplies and equipment; place orders as needed.
Prepare monthly departmental charges and assist with fiscal budget preparation.
Schedule, train and supervise work-study students.

Skills

Digital Color Press Operation

Preflighting Print Files

Prepress File Manipulation

Mail Processing

Inventory Management

Fiscal Budget Preparation

Education

High school diploma or equivalent

Tools

MS Word

MS Excel

Adobe Creative Suite

Quite Imposing

Fiery Print Server

IQueue Print Server

Job description

Coordinate and provide print to the university community, including faculty, staff and students.
Work close with all University departments to ensure that university publications properly reflect university branding.
Provide coverage for the Mail Services Associate and work with the full campus community to expedite all incoming and outgoing mail and packages.
Maintain current inventory of all supplies for office paper (various colors, weights and sizes); supplies for machines and general office supplies and place orders as needed.
Prepare monthly report of departmental charges for the Business Office; prepare fiscal budget, and other duties as needed.
Schedule, train and supervise work-study students.

Requirements

High school diploma or equivalent
Experience operating digital color press and finishing equipment
Experience preflighting print files
Package intake and mail processing
Working knowledge Excel and other software is required.
Knowledge of and ability to follow university policies and procedures.
Ability to establish and maintain effective working relationships with the campus community.
Expertise operating and maintaining digital color press
Prepress file manipulation
Ability to interact professionally with individuals at all levels.
Working knowledge of: MS Word Excel Publisher Adobe Creative Suite Quite Imposing Fiery Print Server iQueue Print Server

Core Competencies

Demonstrates expertise in operating and maintaining digital color press and finishing equipment, along with proficiency in preflighting print files and prepress file manipulation. Capable of managing inventory, preparing fiscal budgets, and fostering effective relationships within the university community.

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