Principal Executive Recruitment Administrator

UNKNOWN; Kentucky; On-site; USD 59,000 - 85,000; Full time

Benefits offered by this job

Growth opportunities

ERGs

Volunteer day

Pay transparency

Job summary

AMS is seeking a Principal Executive Recruitment Administrator to coordinate interview logistics for senior executive hiring. The role requires managing complex calendars, ensuring a seamless candidate experience, and working with executive recruiters, hiring leaders, and stakeholders.

You will partner with Technology, Operations, Infrastructure, ISG, and Corporate Functions, provide white-glove service to senior leaders and candidates, and protect highly confidential information while

Qualifications

• 3+ years of recruitment coordination or recruitment administration experience, with a strong focus on Executive Director (ED), Managing Director (MD), VP, and C-suite level hiring.
• Proven experience providing white-glove, high-touch support to senior executives, executive candidates, and leadership teams.
• Expertise in managing complex interview scheduling across multiple stakeholders, time zones, and business units.
• Demonstrated ability to handle highly confidential and sensitive executive searches with discretion and professionalism.

Responsibilities

• Manage complex interview scheduling and recruitment coordination for executive-level hiring across the organization.
• Provide exceptional white-glove service to senior leaders, executive candidates, and key stakeholders.
• Coordinate interviews across multiple business areas, including Technology, Operations, Infrastructure, ISG, and Corporate Functions.
• Facilitate and manage high-volume calendar coordination involving executives with demanding schedules.
• Serve as the primary point of contact for candidates throughout the interview process, ensuring a seamless and professional experience.

Skills

Executive scheduling

White-glove support

Outlook calendar management

Time zone coordination

Confidentiality

Stakeholder collaboration

Attention to detail

Multi-unit recruitment

Tools

Outlook

Job description

About Us

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

The Role

Your next opportunity shouldn’t depend on your last job title but on your skills.

At AMS, we focus on skills, potential, and the ability to grow.

We are seeking a Principal Executive Recruitment Administrator with a strong track record of coordinating and facilitating interview logistics for senior executive hiring. The ideal candidate will excel at managing complex schedules, ensuring a seamless candidate experience, and partnering closely with executive recruiters, hiring leaders, and stakeholders throughout the recruitment process.

Key Accountabilities

Key Responsibilities

• Manage complex interview scheduling and recruitment coordination for executive-level hiring across the organization.
• Provide exceptional white-glove service to senior leaders, executive candidates, and key stakeholders.
• Coordinate interviews across multiple business areas, including Technology, Operations, Infrastructure, ISG, and Corporate Functions.
• Facilitate and manage high-volume calendar coordination involving executives with demanding schedules.
• Serve as the primary point of contact for candidates throughout the interview process, ensuring a seamless and professional experience.
• Handle highly confidential information with the utmost discretion and professionalism.
• Partner closely with Executive Recruiters, Hiring Managers, Executive Assistants, and senior business leaders to ensure efficient interview execution.
• Monitor scheduling conflicts, anticipate challenges, and proactively identify solutions to maintain recruitment timelines.
• Support executive search processes from initial interview stages through final candidate selection.

Skills & Requirements

• 3+ years of recruitment coordination or recruitment administration experience, with a strong focus on Executive Director (ED), Managing Director (MD), VP, and C-suite level hiring.
• Proven experience providing white-glove, high-touch support to senior executives, executive candidates, and leadership teams.
• Expertise in managing complex interview scheduling across multiple stakeholders, time zones, and business units.
• Demonstrated ability to handle highly confidential and sensitive executive searches with discretion and professionalism.
• Exceptional attention to detail with a track record of delivering error-free coordination and communications.
• Experience supporting recruitment across large, matrixed organizations with multiple business lines (e.g., Technology, Operations, Infrastructure, Corporate Functions).
• Ability to partner effectively with Executive Recruiters, Hiring Managers, Executive Assistants, and senior leadership teams.
• Proven ability to work with high-caliber executive candidates and provide an exceptional candidate experience.
• Advanced proficiency with Outlook and calendar management, including coordinating multiple executive schedules.
• Strong organizational skills with the ability to manage competing priorities in a fast-paced environment.
• Experience working in a financial services, banking, professional services, or large retail environment is highly preferred.

Why AMS?

At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
• We are committed to pay transparency and fairness. For this role, the initial expected remuneration is USD 59200 - 85000 plus applicable benefits.

This range is specific to the advertised locations and may not be applicable to other locations.

U.S. Corporate Medical/Rx, Dental, Vision, Spending Accounts, Life, Disability, Voluntary Benefits, 401(k), Paid Holidays/Vacation/Sick Time, Paid Parental Leave, Performance Bonus

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [email protected] or make a member of our Talent Acquisition team aware at any time.

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