Principal Data Processing Control Clerk (NY HELPS)

Erie 1 BOCES; Buffalo (NY); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

15 Paid annual holidays

Generous paid personal/sick time

Generous paid vacation days

Health and dental plans (E1B pays 85%)

Life insurance at no cost

FSA plan

NYS Retirement System

403b and 457 retirement plans

Job summary

Erie 1 BOCES is seeking a Principal Data Processing Control Clerk (PDPCC) to deliver school business office services across districts. Responsibilities include payroll processing, financial reporting, and ensuring accurate, timely tasks in a fast-paced setting.

The role supports the School & Municipal Energy Cooperative (SMEC) with administrative and financial tasks, and may involve training new staff and aiding budget preparation efforts. Strong coordination with district staff is essential.

Responsibilities

• Delivers Central Business Office services to school districts, including payroll processing.
• Internal claims auditing of accounts payable processing and financial reporting responsibilities.
• Assists with district needs evaluation and sets timelines for process implementations.
• Consults with district clients on process design and structure for business office functions.
• Prepares and maintains files and documents for client-specific needs and services.
• Provides backup support for SMEC financial and accounting functions and records.

Job description

Location:Erie 1 BOCESManagement ServicesE1B Education CampusWest Seneca, NY

Hours:8:00AM

4:00PM

Hourly Salary:$26.66

Annual Education Stipends:$500 for Associates Degree/Accredited Training Program Certification or$1000 for Bachelors Degree or$1500 for Masters Degree

Generous Benefits Package including but not limited to the following: Employment - Erie 1 BOCES

• 15 Paid annual Holidays
• Generous Paid Personal/Sick time
• Generous Paid vacation days
• Premium Health and Dental plans (E1B pays 85%)
• Life insurance at NO cost to you
• FSA plan
• Commitment to Diversity, Equity, and Inclusion
• NYS Retirement System
• 403b AND 457 retirement plans

Job Responsibilities:

The Principal Data Processing Control Clerk (PDPCC) delivers school business office services to school districts and has an extensive knowledge of school district office functions, as well as relevant software applications. The PDPCC acts as a liaison between school district staff and the Erie 1 BOCES CBO to cultivate and nurture productive working relationships.

Specific Duties:

• Delivers Central Business Office (CBO) services to school district clients, including, but not limited to:
• Payroll processing
• Internal claims auditing of Accounts payable processing
• Financial reporting, and
• Other school business office/financial functions requiring a high degree of accuracy.
• Evaluates district needs and develops requirements and timelines for process implementations, taking into consideration reporting requirements and individual school district policies and procedures.
• Assists Manager with district/BOCES consultation and new service preparation.
• Consults with district clients on process design and structure for various business office functions.
• Performs detail-oriented work and completes tasks in a timely manner in a fast paced, deadline-oriented and time-sensitive environment.
• Organizes and prioritizes among competing tasks and, in this regard, works equally well as a member of a team or individually.
• Works with and provides support to other clerical staff to meet the needs of school district clients and services.
• Prepares and maintains files, records, and documents related to client-specific needs and services provided for school district clients.
• Assists with the scheduling, preparation, and conducting of meetings with school district clients.
• May assist in the training and onboarding of new staff members.
• Assists in the gathering and summarizing of information useful in budget preparation.
• Other duties may be assigned that are relevant to the civil service job description for this title.

Serves as the designated backup to the primary administrator for the School & Municipal Energy Cooperative (SMEC), providing administrative, financial, and operational support as needed to ensure continuity of services and operations. Responsibilities may include assuming designated duties during absences or periods of increased workload and maintaining sufficient knowledge of SMEC processes and procedures to provide effective backup coverage.

• Assists with and provides backup support for SMEC financial and accounting functions, including revenue receipts, billing and invoicing, banking transactions, QuickBooks records, bank statement documentation, and annual audit preparation.
• Assists with administrative and member-related functions, including maintaining member contact information and records, preparing for quarterly member meetings, and documenting meeting activities as assigned.
• Maintains and manages SMEC records and documentation in accordance with applicable records retention requirements and provides backup coverage for other SMEC administrative and operational functions as needed.

Civil Service Title:Principal Data Processing Control Clerk (NY HELPS)