Office Clerk II

Greece Central School District; City of Rochester (NY); On-site; USD 28,000 - 30,000; Full time

Job summary

Greece Central School District is seeking an Office Clerk II under NY HELPS to provide administrative support in the Professional Learning Center. Responsibilities include coordinating conferences, processing evaluations and tuition reimbursements, and maintaining library materials and conference resources.

The role requires a high school diploma or GED with alternative education options, strong organizational and communication skills, and the ability to work with staff, vendors, and

Qualifications

• A high school diploma or GED is required, with either an associate degree/60 college credits or 2 years of clerical experience.
• Degree from an accredited institution; if awarded outside the US, provide equivalency verification.
• Special requirement: valid NY driver’s license or ability to meet transportation needs for the position.

Responsibilities

• Greet and direct visitors to the TSSF and assist with access arrangements.
• Coordinate rooms, events, and equipment for meetings and conferences.
• Process employee evaluations by assigning them to supervisors.
• Review tuition reimbursement requests per contract terms.
• Maintain the PLC library materials and manage the library database.
• Open and distribute PLC mail; manage conference resources and Supplies.
• Serve as liaison between groups and tech, facilities, and warehouse teams.
• Assist with employee evaluations and rollovers across cycles.
• Run monthly evaluation reports and communicate deadlines for forms.

Skills

Organizational skills

Communication skills

Excel/Sheets/Calendar proficiency

WinCap proficiency

Frontline proficiency

AV equipment familiarity

Willingness to learn

Education

High school diploma or GED

Associate's degree or 60 college credits

Tools

WinCap

Frontline

AV presentation equipment

Job description

The Greece Central School District believes that all students benefit from a culture where diversity, inclusion, and equity with excellence are valued. Greece Central School District welcomes stakeholders who can collaborate with other staff to ensure that our policies, regulations, practices, programs and services promote equity, inclusion, and diversity.

Salary

$20.25/Hour Minimum

Bargaining Unit (click here for contracts)

Teamsters Contract

Report Times

8:00 a.m. - 4:30 p.m.

Daily Hours

8.5 (7.5 Paid)

Work Year

52 Weeks

Supervisor

Director of Professional Learning

Civil Service Title

Office Clerk II (Competitive NY HELPS)

Minimum Requirements

• Graduation from high school or possession of an equivalency diploma, plus EITHER:
• Graduation with an Associate's degree or successful completion of at least sixty (60) credit hours from a college or university; OR,
• Two (2) years paid full-time or its part-time equivalent office clerical or secretarial experience*; OR,
• An equivalent combination of education and experience as defined by the limits of (A) and (B) above.
• Experience as a Teller, Cashier or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications.

NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.

SPECIAL REQUIREMENT: If you are appointed, you will be required to possess a valid license to operate a motor vehicle in New York State or otherwise demonstrate your capacity to meet the transportation needs of the position.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title.

At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.

Desired Qualifications

• Strong organizational skills;
• Strong communication and customer service skills to interact in writing and via phone with all levels of users throughout the district as well as vendors and contractors;
• Intermediate competency or higher in creating and editing Microsoft Office and Google Doc documents, particularly Excel/Sheets and Calendar applications and managing and organizing digital documentation;
• Intermediate competency or higher in WinCap and Frontline;
• Basic competency or higher with AV presentation equipment including tv, computers, laptops, projectors;
• Willingness to learn new tasks.

Position Summary/Responsibilities

• Academic Resources/ PLC Library;
• Conferences (Non-BOCES, Non-Webreg);
• Employee Evaluations: Assigning employee evaluations to their corresponding supervisor;
• Tuition Reimbursement: Review requests based on contractual requirements;
• TSSF Building Support: AV Support in conference rooms, replenishing supplies in conference rooms;
• Greet and direct visitors to the TSSF to their destination. This includes answering the intercom to open the door to the building;
• Work with in-district and outside groups who have booked rooms for meetings, events, and conferences at the TSSF to ensure that they have supplies, set up, and equipment needed for their event;
• Act as a liaison between these groups and the technology, facilities and warehouse departments to ensure that their needs are met;
• Collaborate with the Director of Professional Learning on Employee Evaluations;
• Tuition Reimbursements and Conference Requests;
• Process (non web reg/BOCES) conference requests in Frontline, make airline reservations, if required and maintain airline budget expenditures, but not the monthly credit card reconciliation;
• Maintain professional library materials and procedures including library online database;
• Open the PLC mail daily, date stamp and distribute to appropriate staff members;
• Process equipment loan reservations for the PLC in the library database;
• Serve as the lead support person for Academic Resources for customers by assisting teachers and other staff members with academic resources (posters, banners, laminating, photo printing, book binding and die cuts). This includes assisting the Director of PLC to update the displays and resources in the Academic Resource Room;
• Assist the Director of Professional Learning with the roll over building based employees evaluations to the current evaluation cycle;
• Run monthly reports on evaluation status, check due dates for various evaluation forms and send targeted communications to ensure timely completion of all evaluations;
• Serve as a secondary point of contact for professional learning registrations and questions;

Other Duties And Responsibilities As Assigned.

Questions regarding this posting should be directed to:

Name: Marguerite Dimgba

Title: Director, Professional Learning Center

Email: [e-mail]

All new employees must be fingerprinted and cleared for employment through the NYSED before employment begins.

The Greece Central School District does not discriminate on the basis of sex, race, color, religion, national origin, political affiliation, sexual orientation, marital status, ancestry, age, disability, or any other status protected by law.

To find out more about what Greece Central School District has to offer our employees, please click here.