Principal Data Processing Control Clerk (NY HELPS) 0926-0010

Jefferson-Lewis-Hamilton-Herkimer-Oneida BOCES; Town of West Seneca (NY); On-site; USD 52,000 - 58,000; Full time

Benefits offered by this job

15 Paid annual Holidays

Personal/Sick time

Vacation days

Health and Dental plans (E1B pays 85%)

Life insurance at no cost

FSA plan

Diversity, Equity, and Inclusion

NYS Retirement System

403b and 457 plans

Job summary

Erie 1 BOCES Management Services is seeking a Principal Data Processing Control Clerk (PDPCC) to deliver school business office services and support district operations from the E1B Education Campus in West Seneca, NY.

The role requires extensive knowledge of district office functions and relevant software, with emphasis on payroll processing, financial reporting, and timely budgeting support. The PDPCC liaises with district staff and the CBO to ensure accurate, efficient service delivery.

Qualifications

• Graduation from regionally accredited/state registered two-year college or university with an Associate's degree in Data Processing or Computer Science and three years of office clerical experience, at least one year supervising data processing operations.
• Graduation from high school or GED and five years of office clerical experience, at least one year supervising data processing/computer operations.
• An equivalent combination of training or experience as defined by (A) and (B).

Responsibilities

• Delivers Central Business Office services to school district clients, including payroll processing, accounts payable auditing, financial reporting, and other business office functions requiring high accuracy.
• Evaluates district needs and develops requirements and timelines for process implementations.
• Assists with district/BOCES consultation and new service preparation.
• Consults with district clients on process design and structure for various business office functions.
• Performs detail-oriented work and completes tasks in a fast-paced, deadline-oriented environment.
• Organizes and prioritizes competing tasks and collaborates with team or works independently.
• Provides backup support for SMEC financial and accounting tasks as needed.

Skills

Payroll processing

Accounts payable

Detail-oriented

Customer service

Teamwork

Learning mindset

Education

Associate's degree in Data Processing or Computer Science

Tools

QuickBooks

Job description

Location

Erie 1 BOCES
Management Services
E1B Education Campus
West Seneca, NY

Hours

8:00AM – 4:00PM

Hourly Salary

$26.66

Annual Education Stipends

$500 for Associates Degree/Accredited Training Program Certification or
$1000 for Bachelors Degree or
$1500 for Masters Degree

Generous Benefits Package including but not limited to the following

Employment - Erie 1 BOCES

• 15 Paid annual Holidays
• Generous Paid Personal/Sick time
• Generous Paid vacation days
• Premium Health and Dental plans (E1B pays 85%)
• Life insurance at NO cost to you
• FSA plan
• Commitment to Diversity, Equity, and Inclusion
• NYS RetirementSystem
• 403b AND 457 retirement plans

Job Responsibilities

The Principal Data Processing Control Clerk (PDPCC) delivers school business office services to school districts and has an extensive knowledge of school district office functions, as well as relevant software applications. The PDPCC acts as a liaison between school district staff and the Erie 1 BOCES CBO to cultivate and nurture productive working relationships.

Specific Duties

• Delivers Central Business Office (CBO) services to school district clients, including, but not limited to:

• Payroll processing
• Internal claims auditing of Accounts payable processing
• Financial reporting, and
• Other school business office/financial functions requiring a high degree of accuracy.

• Evaluates district needs and develops requirements and timelines for process implementations, taking into consideration reporting requirements and individual school district policies and procedures.
• Assists Manager with district/BOCES consultation and new service preparation.
• Consults with district clients on process design and structure for various business office functions.
• Performs detail-oriented work and completes tasks in a timely manner in a fast paced, deadline-oriented and time-sensitive environment.
• Organizes and prioritizes among competing tasks and, in this regard, works equally well as a member of a team or individually.
• Works with and provides support to other clerical staff to meet the needs of school district clients and services.
• Prepares and maintains files, records, and documents related to client-specific needs and services provided for school district clients.
• Assists with the scheduling, preparation, and conducting of meetings with school district clients.
• May assist in the training and onboarding of new staff members.
• Assists in the gathering and summarizing of information useful in budget preparation.
• Other duties may be assigned that are relevant to the civil service job description for this title.

Serves as the designated backup to the primary administrator for the School & Municipal Energy Cooperative (SMEC), providing administrative, financial, and operational support as needed to ensure continuity of services and operations. Responsibilities may include assuming designated duties during absences or periods of increased workload and maintaining sufficient knowledge of SMEC processes and procedures to provide effective backup coverage.

• Assists with and provides backup support for SMEC financial and accounting functions, including revenue receipts, billing and invoicing, banking transactions, QuickBooks records, bank statement documentation, and annual audit preparation.
• Assists with administrative and member-related functions, including maintaining member contact information and records, preparing for quarterly member meetings, and documenting meeting activities as assigned.
• Maintains and manages SMEC records and documentation in accordance with applicable records retention requirements and provides backup coverage for other SMEC administrative and operational functions as needed.

Special Notes

When responding to or inquiring about this Notice of Vacancy, please refer to the Posting Number noted above. Requests for reasonable accommodations at the interview under the Americans with Disabilities Act must be submitted in writing to the ADA Coordinator (Director, HumanResources) at least 48 hours prior to the interview.

PLEASE NOTE- Erie 1 BOCES has transitioned COMPLETELY to the RecruitFront platform for all open positions. Once you complete your application within the system, you will be able to apply for any vacant positions within the District in the future.

Civil Service Qualifications

There is no civil service examination required for this position for the duration of the NY HELPS Program. Candidates must meet the minimum civil service qualifications for a NYHELPS appointment as follows:

A) Graduation from a regionally accredited or New York State registered two (2) year college or university with an Associate's degree in Data Processing or Computer Science and three (3) years of office clerical experience, at least one (1) year of which included supervisory data processing computer operations; or:

B) Graduation from high school or possession of a high school equivalency diploma and five (5) years of office clerical experience, at least one (1) year of which included supervising data processing/computer operations; or:

C) An equivalent combination of training or experience as defined by the limits of (A) and (B).

Desired Qualifications

• Experience with business office operations (payroll, accounts payable, etc.).
• Detail-oriented.
• Excellent customer service skills.
• Works well in a team-based environment.
• Open-minded to learning new things.

APPLICATIONS WILL BE ACCEPTED THROUGH OCTOBER 5, 2026