Prevailing Wages Specialist

ERSG Ltd; New York (NY); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401K with 4% match

Job summary

ERSG Ltd. in Brooklyn, NY seeks a Prevailing Wage Specialist to support the Prevailing Wage program for an offshore project. This contract role starts ASAP for 2 years with potential extensions, offering health, dental, vision insurance and a 401K with a 4% match after 12 months.

Responsibilities include ensuring regulatory compliance, developing policies, training staff, managing wage data, audits readiness, risk assessment, and cross‑functional collaboration with HR, legal, and finance.

Qualifications

• Bachelor's degree in a relevant field preferred.
• Experience with prevailing wage compliance and construction wind projects is a plus.
• Strong teamwork, adaptability, and willingness to learn.

Responsibilities

• Ensure compliance with prevailing wage regulations and standards on projects.
• Communicate policies and procedures to project teams, subcontractors, and stakeholders.
• Conduct training sessions for project personnel on prevailing wage laws.
• Assist with documentation, wage rate determinations, and record-keeping.
• Prepare for external audits by maintaining meticulous records.
• Identify and mitigate risks related to prevailing wage compliance.
• Collaborate with PWA manager, site managers, HR, legal, and finance.
• Notify PWA manager of any disputes and assist in resolution.
• Suggest improvements to prevailing wage processes for efficiency.
• Serve as the primary contact for prevailing wage data tracking and archiving.

Skills

Microsoft Office

Excel

Payroll submissions

Legal knowledge

Project collaboration

Documentation

Time management

Independent work

Flexibility

Education

Bachelor's degree in Business Administration / HR / Legal Studies

Tools

Procore

Salesforce

SAP time recording

Job description

ERSG is currently looking for Prevailing Wage Specialist for a leading global provider of wind power products and service solutions based in Brooklyn, New York.

Position Overview:

• Location: Brooklyn, NY
• Start: ASAP
• Employment Type: Contract
• Duration: 2 years with opportunities of either extensions
• Benefits: Health, dental, vision insurance as well as after 12 months of employment, 401K with a 4% match

General Purpose:

The Prevailing Wage Specialist is responsible for supporting the implementation of the Prevailing Wage program for an offshore project in New York. This role involves coordinating with customer project execution entities within the business to ensure compliance with prevailing wage contractual requirements for the project. Additionally, the program specialist conducts periodic reviews of prevailing wage work data and archives it for future audits.

Responsibilities:

• Compliance Oversight - Ensure adherence to prevailing wage regulations and standards on projects, support with audits to guarantee compliance with contractual requirements.
• Policy Development - Communicate established prevailing wage policies and procedures to project teams, subcontractors, and stakeholders, ensuring a comprehensive understanding of requirements.
• Training and Education - Conduct training sessions for project personnel to enhance awareness and understanding of prevailing wage laws, facilitating proactive compliance throughout project lifecycles.
• Documentation Management – Support project with the accurate and timely completion of prevailing wage documentation, wage rate determinations, and related records, ensuring completeness and accuracy.
• Audit Preparedness – Work with project to implement developed system for maintaining meticulous records to ensure readiness for external audits, conduct quality reviews and archive documentation for future access by auditing entities.
• Risk Assessment - Identify potential risks related to prevailing wage compliance and implement strategies to mitigate those risks, keeping abreast of legislative changes and industry best practices.
• Collaboration – Collaborate with the PWA manager, site managers, project managers, human resources, legal, and finance teams to seamlessly integrate prevailing wage compliance into project planning and execution.
• Dispute Resolution - Notify PWA manager if any prevailing wage-related disputes arise, maintain open channels of communication with team and relevant stakeholders to help resolve any disputes.
• Process Development - Evaluate prevailing wage implementation processes and recommend improvements to enhance efficiency, accuracy, and overall effectiveness of compliance efforts.
• Communication - Serve as project teams’ primary point of contact for prevailing wage data tracking and archiving process, maintain communication with PWA manager regarding project team’s adherence to the established PWA program.

Essential Functions:

• Proficiency in Microsoft Office Suite computer skills (Windows, Word, Excel, Power Point, Outlook).
• Experience creating spreadsheets and maintaining data in Excel.
• Remain abreast of applicable labor and employment law including prevailing wage, and any other applicable state and federal law.
• Familiarity with preparing and reviewing Certified Payroll submissions.
• Willing to work in a collaborative team environment with emphasis on project support.
• Detail-oriented with a focus on documentation accuracy and reporting.
• Strong Organizational and time management skills.
• Ability to work independently with minimal direction.
• Able to complete responsibilities in a timely, professional, and quality manner.
• Flexibility with daily tasks and changing priorities.

Education, Training, and Skills Required:

• Bachelor's degree in a relevant field (e.g., Business Administration, Human Resources, Legal Studies) preferred.
• Strong natural ability to work in teams, high degree of adaptability & flexibility, strong desire to learn new skills & knowledge, excellent work ethic, dependability & dedication to team/company, personal desire/value to produce quality work, and ability to perform with little supervision.
• Experience in the execution of construction wind projects preferred.
• Knowledgeable in contract review and familiarity with legal technical language.
• Comprehensive analytical and problem-solving skills.
• Strong written and verbal communication skills.
• Excellent interpersonal and active listening skills to foster effective team collaboration.
• Familiarity with Sales Force and SAP time recording software preferred.
• Proficient with Procore Project Management Software
• Ability to read and comprehend detailed instructions, correspondence, and technical documents.
• Ability to effectively present information in one-on-one and small group situations to other employees of the organization.