Pretrial Services Admin Specialist

Williamson County; Georgetown (TX); On-site; USD 45,000 - 55,000; Full time

Job summary

Williamson County is seeking an experienced office administrator to report to the Pretrial Court Services Director and handle a wide range of advanced administrative duties for the department.

This role involves customer service, calendar management, budget tracking, purchasing coordination, and liaison work with accounts payable and external agencies. The position requires a Bachelor's degree or equivalent with strong Microsoft Office skills and attention to policy compliance.

Qualifications

• Bachelor's degree and one year of office management/administration experience; or an equivalent combination of education and experience.
• Knowledge of Microsoft Office Suite is required.

Responsibilities

• Provides customer service to the public and staff via telephone, email, or in person.
• Assists in annual budget process by collaborating with department leadership on equipment needs and other departmental costs for budget development.
• Assist in managing daily calendars for department leadership and department calendars.
• Creates and schedules meetings, including coordinating with both internal and external agencies on meeting availability.
• Tracks and monitors various budget reports and spreadsheets, including maintaining all financial documents related to department spending.
• Performs purchasing coordination for the department, including reconciliation/oversight of p-card use, generating purchase requisitions, processing invoices, maintaining relationships with suppliers, liaison with county Accounts Payable and Purchasing, and preparing end-of-fiscal year reporting.
• Serves as office liaison for court agendas, facility maintenance, supply orders, invoices, budget preparation, conference scheduling and travel arrangements.
• Maintains inventories and other office supplies for the department.
• Assists with updating policies and procedures.
• Prepares and submits agenda items for required purchases and approvals.
• Reviews, collects, transcribes, and processes paperwork and prepares documents for electronic use.
• Maintains department records and oversees retention and storage for department files.
• Schedules meetings involving internal and external department leaders and records meeting minutes.
• Attends meetings and trainings as required.
• Complies with departmental and county-wide policies and procedures.
• Performs special duties as assigned.

Skills

Customer service

Office administration

Calendar management

Records management

Budgeting

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

Williamson County is seeking an experienced office administrator to report to the Pretrial Court Services Director and handle a wide range of advanced administrative duties for the department.

This role involves customer service, calendar management, budget tracking, purchasing coordination, and liaison work with accounts payable and external agencies. The position requires a Bachelor's degree or equivalent with strong Microsoft Office skills and attention to policy compliance.