Pretrial Services Office Administrator

Williamson County; Georgetown (TX); On-site; USD 45,000 - 55,000; Full time

Job summary

Williamson County is seeking an experienced office administrator to report to the Pretrial Court Services Director and handle a wide range of advanced administrative duties for the department.

This role involves customer service, calendar management, budget tracking, purchasing coordination, and liaison work with accounts payable and external agencies. The position requires a Bachelor's degree or equivalent with strong Microsoft Office skills and attention to policy compliance.

Qualifications

• Bachelor's degree and one year of office management/administration experience; or an equivalent combination of education and experience.
• Knowledge of Microsoft Office Suite is required.

Responsibilities

• Provides customer service to the public and staff via telephone, email, or in person.
• Assists in annual budget process by collaborating with department leadership on equipment needs and other departmental costs for budget development.
• Assist in managing daily calendars for department leadership and department calendars.
• Creates and schedules meetings, including coordinating with both internal and external agencies on meeting availability.
• Tracks and monitors various budget reports and spreadsheets, including maintaining all financial documents related to department spending.
• Performs purchasing coordination for the department, including reconciliation/oversight of p-card use, generating purchase requisitions, processing invoices, maintaining relationships with suppliers, liaison with county Accounts Payable and Purchasing, and preparing end-of-fiscal year reporting.
• Serves as office liaison for court agendas, facility maintenance, supply orders, invoices, budget preparation, conference scheduling and travel arrangements.
• Maintains inventories and other office supplies for the department.
• Assists with updating policies and procedures.
• Prepares and submits agenda items for required purchases and approvals.
• Reviews, collects, transcribes, and processes paperwork and prepares documents for electronic use.
• Maintains department records and oversees retention and storage for department files.
• Schedules meetings involving internal and external department leaders and records meeting minutes.
• Attends meetings and trainings as required.
• Complies with departmental and county-wide policies and procedures.
• Performs special duties as assigned.

Skills

Customer service

Office administration

Calendar management

Records management

Budgeting

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

Job Summary

Reporting directly to the Pretrial Court Services Director, responsible for performance a wide range of advanced office administration duties for the Pretrial Court Services Department.

• Funding for this position will be effective 10/01/2026. EXAMPLES OF WORK PERFORMED
• Provides customer service to the public and staff via telephone, email, or in person
• Assists in annual budget process by collaborating with department leadership on equipment needs and other departmental costs for budget development
• Assist in managing daily calendars for department leadership and department calendars
• Creates and schedules meetings, including coordinating with both internal and external agencies on meeting availability
• Tracks and monitors various budget reports and spreadsheets, including maintaining all financial documents related to department spending
• Performs purchasing coordination for the department, to include reconciliation/oversight of p-card use, generating purchase requisitions, processing invoices, maintaining relationships with suppliers, serving as liaison with county Accounts Payable (A/P) and Purchasing departments, and preparing end-of-fiscal year reporting
• Serves as the office liaison for court agendas, facility maintenance, supply orders, invoices, budget preparation, conference scheduling and travel arrangements
• Maintains inventories and other office supplies for the department
• Assists with updating policies and procedures
• Prepares and submits agenda items for required purchases and approvals
• Reviews, collects, transcribes, and processes paperwork and prepares documents for electronic use
• Maintains department records, as well as oversees retention and storage for department files
• Schedules meetings involving internal and external department leaders and records meeting minutes
• Attends all meetings and trainings, as required
• Readily complies with departmental and county-wide policies and procedures
• Performs special duties as assigned

Job Summary

Reporting directly to the Pretrial Court Services Director, responsible for performance a wide range of advanced office administration duties for the Pretrial Court Services Department.

• Funding for this position will be effective 10/01/2026. EXAMPLES OF WORK PERFORMED
• Provides customer service to the public and staff via telephone, email, or in person
• Assists in annual budget process by collaborating with department leadership on equipment needs and other departmental costs for budget development
• Assist in managing daily calendars for department leadership and department calendars
• Creates and schedules meetings, including coordinating with both internal and external agencies on meeting availability
• Tracks and monitors various budget reports and spreadsheets, including maintaining all financial documents related to department spending
• Performs purchasing coordination for the department, to include reconciliation/oversight of p-card use, generating purchase requisitions, processing invoices, maintaining relationships with suppliers, serving as liaison with county Accounts Payable (A/P) and Purchasing departments, and preparing end-of-fiscal year reporting
• Serves as the office liaison for court agendas, facility maintenance, supply orders, invoices, budget preparation, conference scheduling and travel arrangements
• Maintains inventories and other office supplies for the department
• Assists with updating policies and procedures
• Prepares and submits agenda items for required purchases and approvals
• Reviews, collects, transcribes, and processes paperwork and prepares documents for electronic use
• Maintains department records, as well as oversees retention and storage for department files
• Schedules meetings involving internal and external department leaders and records meeting minutes
• Attends all meetings and trainings, as required
• Readily complies with departmental and county-wide policies and procedures
• Performs special duties as assigned

ORGANIZATION RELATIONSHIPS

• Reports directly to – Pretrial Services Director
• Direct Reports – No

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, reading, visual examination of documents, reaching, standing, walking, twisting, bending, repetitive motions, and occasional lifting

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency

Minimum Qualifications

• Bachelor's degree and one (1) year of office management/administration experience including two (2) years of records management experience; OR an equivalent combination of education and experience
• Knowledge of Microsoft Office Suite

Required Within Thirty (30) Days Of Employment

• Valid driver’s license
• Criminal Justice Information Services (CJIS) Awareness training

Preferred Within Six (6) Months Of Employment

• Texas Crime Information Center (TCIC) certification
• National Crime Information Center (NCIC) certification

Preferred Qualifications

• Two (2) years of experience in accounting or budgeting

EMPLOYMENT TESTING

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: No
• Physical exam: No
• Psychological exam: No
• Additional: N/A

SUPPLEMENTAL INFORMATION

The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone [phone] or visit our website at www.wilcotx.gov/469/Human-Resources.

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.

Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements.

The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. For more details please contact Williamson County Human Resources at 512-943-1533.