Presidential Events & Projects Lead

Hope-College; Holland (MI); On-site; USD 42,000 - 62,000; Full time

Job summary

Hope College seeks a Special Events & Projects Coordinator to lead planning, logistics, and on-site execution for Presidential and Board events. You will design and implement high-touch experiences for Trustees, donors, and guests, while supporting special projects and initiatives of the Office of the President.

The role requires discretion, creativity, and the ability to manage multiple priorities in a fast-paced academic setting, with occasional evenings and weekends as needed.

Qualifications

• Experience planning high-touch or executive events with attention to detail.
• Ability to handle confidential matters with sound judgment.
• Exceptional organizational skills for multiple events.
• Experience coordinating vendors, venues, catering, and budgets.
• Proactive and resourceful; strong problem-solving abilities.
• Excellent interpersonal and written/verbal communication skills.
• Proficient in Word/Excel/PowerPoint; comfortable with planning tools.
• Occasional evening and weekend availability.
• Self-directed, reliable, and flexible; team player.
• Commitment to Hope College mission and Christian faith.

Responsibilities

• Lead planning, design, and execution of Presidential events, receptions, and signature functions.
• Own event details end to end: themes, decor, menus, room setup, vendors, run-of-show.
• Coordinate travel, lodging, and hospitality for Trustees and guests.
• Support donor hospitality during campaign season with other teams.
• Collaborate with campus partners to align standards and calendars.
• Provide execution support for special projects and initiatives.

Skills

Event planning

Guest hospitality

Budget management

Vendor coordination

Staff coordination

Confidentiality

Communication

Tools

Microsoft Word

Excel

PowerPoint

Project planning tools

Job description

Hope College seeks a Special Events & Projects Coordinator to lead planning, logistics, and on-site execution for Presidential and Board events. You will design and implement high-touch experiences for Trustees, donors, and guests, while supporting special projects and initiatives of the Office of the President.

The role requires discretion, creativity, and the ability to manage multiple priorities in a fast-paced academic setting, with occasional evenings and weekends as needed.