Presidential Events & Projects Coordinator

Clay Today; Portland, Northern (ME, KY); Hybrid; USD 41,000 - 44,000; Full time

Benefits offered by this job

Health insurance (various plans)

Retirement plan 401(a)/403(b)

Paid time off

Job summary

Bowdoin College seeks an Events and Special Projects Assistant in the President's Office. The role plans, executes, and staffs signature events at Parker Cleaveland House and campus locations, coordinating with multiple offices and external stakeholders.

Responsibilities include scheduling, invoicing, and supporting Presidential projects, with a focus on flawless execution, record-keeping, and post-event evaluation. 24 hours/week; salary range $40,600–$43,800.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Experience coordinating events, meetings, and hospitality for high-profile audiences.
• Strong organizational skills and meticulous documentation.

Responsibilities

• Plan, design, execute and staff signature events for the President's Office.
• Coordinate logistics for Commencement dinner and honorary degree recipients.
• Lead hospitality for Board of Trustee meetings, meals, and receptions.
• Provide scheduling, invoicing, and admin support for special projects and initiatives.
• Maintain detailed records and conduct post-event debriefs.

Skills

Planning

Communication

Event coordination

Budgeting

Problem solving

Education

High school diploma or GED

Associate's degree preferred

Tools

MS Office Suite

Word

Excel

PowerPoint

Job description

Bowdoin College seeks an Events and Special Projects Assistant in the President's Office. The role plans, executes, and staffs signature events at Parker Cleaveland House and campus locations, coordinating with multiple offices and external stakeholders.

Responsibilities include scheduling, invoicing, and supporting Presidential projects, with a focus on flawless execution, record-keeping, and post-event evaluation. 24 hours/week; salary range $40,600–$43,800.