Presidential Events Coordinator & Special Projects Assistant

Maine Tasting Center; Virginia (MN); On-site; USD 41,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Generous retirement plan (401(a) and 4

Paid time off

Paid holidays

Parental leave

Facilities access

Free fitness classes

More perks

Job summary

Bowdoin College's President's Office seeks an Events and Special Projects Assistant to design, plan, and staff high-profile events and hospitality for signature events at Parker Cleaveland House and off-campus sites.

You will coordinate with the Office, trustees, and academic departments to ensure flawless execution of time-sensitive events, while supporting broader special projects and administrative tasks.

Qualifications

• High school diploma required; associate degree preferred.
• A minimum of 4 years experience in an administrative or similar role.
• Advanced written and verbal communication; effective with internal/external stakeholders, including trustees.
• Strong organizational skills, precise in documentation and record-keeping.
• Proficient in MS Office Suite (Word, Excel, PowerPoint) and email platforms.

Responsibilities

• Plan, design, and staff the President's recurring calendar of signature events and related meals.
• Lead hospitality elements for Board of Trustee meetings and related events.
• Provide logistical and operational support for special meetings, retreats, and campus events.
• Provide scheduling, invoicing, and general administrative support for special projects.
• Maintain detailed records and conduct post-event debriefs.

Skills

MS Office Suite

Communication

Organizational skills

Scheduling

Event planning

Alumni relations / donor relations

Time management

Education

High school diploma or GED

Associate’s degree preferred

Tools

Email platforms

Job description

Bowdoin College's President's Office seeks an Events and Special Projects Assistant to design, plan, and staff high-profile events and hospitality for signature events at Parker Cleaveland House and off-campus sites.

You will coordinate with the Office, trustees, and academic departments to ensure flawless execution of time-sensitive events, while supporting broader special projects and administrative tasks.