Presidential Events & Operations Coordinator

VetJobs; Huntsville (AL); Sur place; USD 60 000 - 75 000; Plein temps

Résumé du poste

VetJobs is seeking an Executive Operations Coordinator in Huntsville, AL to provide high-level operational support for the Office of the President. The role focuses on planning presidential events, coordinating with stakeholders, and ensuring smooth operation of executive activities.

The ideal candidate will manage complex events, maintain calendars, and ensure confidentiality while representing the university professionally to diverse groups.

Qualifications

• Bachelor's degree from an accredited institution.
• Three to five years of progressively responsible experience in event management, executive administration, higher education administration, hospitality, public relations, or a related field.
• Demonstrated experience coordinating complex events, meetings, or projects involving multiple stakeholders.
• Excellent organizational, time-management, and project-management skills, with exceptional attention to detail and follow-through.
• Demonstrated ability to manage competing priorities, multiple deadlines, and complex assignments while maintaining accuracy and quality.
• Excellent written, verbal, and interpersonal communication skills, with the ability to communicate effectively and professionally with diverse constituencies.
• Demonstrated sound judgment, discretion, tact, and diplomacy when handling sensitive, confidential, and high-profile matters.
• Strong interpersonal, customer-service, and relationship-building skills, with the ability to work effectively with individuals at all levels of an organization.
• Ability to work independently while contributing effectively to a collaborative executive team.
• Proficiency with Microsoft Office or comparable productivity and collaboration tools.

Responsabilités

• Plan, coordinate, and execute presidential events, meetings, receptions, dinners, ceremonies, and special programs in collaboration with Special Events staff, cabinet members, and other university partners.
• Coordinate event logistics, including venues, catering, invitations, guest lists, agendas, room arrangements, audiovisual needs, parking, transportation, hospitality, décor, and other event requirements.
• Develop and maintain event timelines, checklists, run-of-show documents, briefing materials, and other planning tools.
• Serve as the primary operational contact for assigned presidential events and activities.
• Anticipate event needs and potential challenges and proactively develop solutions to ensure successful execution.
• Maintain detailed event calendars, schedules, timelines, and logistical plans for assigned activities and monitor related deadlines and commitments.
• Ensure presidential events and activities reflect the University's standards, values, and institutional priorities.

Connaissances

Bachelor's degree

Event coordination

Project management

Communication skills

Discretion

Stakeholder engagement

Formation

Bachelor's degree

Outils

Microsoft Office

Event-management software

Virtual meeting tech

Description du poste

VetJobs is seeking an Executive Operations Coordinator in Huntsville, AL to provide high-level operational support for the Office of the President. The role focuses on planning presidential events, coordinating with stakeholders, and ensuring smooth operation of executive activities.

The ideal candidate will manage complex events, maintain calendars, and ensure confidentiality while representing the university professionally to diverse groups.