Preschool Administrative Coordinator: Front Desk & Records

Rosen Hotels & Resorts; Orlando (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Affordable Health and Dental Insurance

On-site Medical Center

Tuition Reimbursement and Higher Ed.

401(k) Retirement Savings Plan

Paid Vacation and Personal Days

Job summary

Rosen Parramore Preschool Administrative Coordinator will be the primary front desk representative, maintaining student records, supporting enrollment, and ensuring compliance. You will support families, staff, and leadership in a fast-paced educational environment.

Responsibilities include Procare and Tangelo system administration, audits, attendance, lobby safety, and coordinating onboarding. The role requires strong organizational and communication skills, attention to detail, and a

Qualifications

• Minimum 2 years administrative or front desk experience.
• Experience in childcare or preschool is preferred.
• Experience maintaining confidential records and student information systems preferred.
• Procare or similar software experience highly desirable.
• Strong organizational and communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams).

Responsibilities

• Oversee daily front desk operations and serve as the first point of contact for families, visitors, and staff.
• Provide professional, courteous, and efficient customer service to parents, prospective families, and community members.
• Support school leadership with administrative tasks and operational needs.
• Monitor lobby procedures, visitor protocols, and facility standards to maintain a safe and welcoming environment.
• Manage office supply inventory and coordinate supply and Ricoh equipment orders as needed.
• Coordinate orientation scheduling for new families and assist with onboarding processes.
• Manage and maintain the Procare Engagement App and ensure data accuracy.

Skills

Organization

Time management

Multitasking

Communication

Customer service

Microsoft Office

Teamwork

Problem solving

Education

High School Diploma

Associate's degree

Tools

Tangelo

Procare

Microsoft Office Suite

Raptor

Job description

Rosen Parramore Preschool Administrative Coordinator will be the primary front desk representative, maintaining student records, supporting enrollment, and ensuring compliance. You will support families, staff, and leadership in a fast-paced educational environment.

Responsibilities include Procare and Tangelo system administration, audits, attendance, lobby safety, and coordinating onboarding. The role requires strong organizational and communication skills, attention to detail, and a