PREFAB ADMINISTRATIVE COORDINATOR- TEMPORARY POSITION

Valley Interior Systems; Walton (KY); On-site; USD 20,664 - 30,307; Full time

Job summary

Valley Interior Systems is seeking a detail-oriented Administrative Coordinator for a temporary position in Walton, KY. This role connects shop, project management, accounting, and operations to ensure accurate documentation, billing, and reporting for the prefabrication facility.

The ideal candidate will thrive in a fast-paced environment, value organization, and excel at communication to keep projects moving.

Qualifications

• Previous administrative, accounting, project coordination, or construction office experience preferred.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office, particularly Excel.
• Comfortable learning ERP, accounting, and production management software.

Responsibilities

• Process Accounts Payable (AP) invoices accurately and timely.
• Prepare and submit project billings.
• Generate and process internal project invoices.
• Maintain accurate billing records and support month-end reporting.
• Upload production information into the appropriate systems.
• Maintain project documentation and administrative records.
• Coordinate with Project Managers and Production to ensure documentation is complete and current.
• Prepare and distribute monthly warehouse reports.
• Assist with inventory, receiving and material tracking documentation and reporting.
• Maintain organized electronic and physical project files.
• Coordinate with Accounting, Purchasing, Production, and Project Management to resolve administrative issues.
• Assist with process improvements and development of administrative procedures.
• Provide general administrative support for the facility.

Skills

Microsoft Office

Excel

ERP software

Production management software

Organization

Communication

Tools

ERP software

Production management software

Job description

Position:PREFAB ADMINISTRATIVE COORDINATOR- TEMPORARY POSITION

Location: Walton, KY

Job Id:231

# of Openings:1

ABOUT VALLEY INTERIOR SYSTEMS

Valley Interior Systems is a leading specialty construction partner founded in Cincinnati, Ohio in 1981. Built on the core values of leadership, partnership, craftsmanship, and integrity, we’ve grown to seven locations across Ohio, Kentucky, and Tennessee—now managing the region’s largest skilled labor workforce. Our portfolio of interior and exterior services—including drywall, metal framing, acoustic ceilings, and cladding—consistently sets a superior standard of quality. Through every project, we strive to positively impact the future of construction, our people, and the communities we proudly call home.

ABOUT THE ROLE

Valley Prefab is looking for a detail-oriented and highly organized Administrative Coordinator to support the daily operations of our growing prefabrication facility. This position serves as a key connection between the shop, project management, accounting, and operations by ensuring project documentation, billing, and reporting are completed accurately and on time.

The ideal candidate enjoys working in a fast-paced environment, takes pride in organization, and understands that accuracy and communication are critical to keeping projects moving.

WHAT YOU’LL DO

• Process Accounts Payable (AP) invoices accurately and timely.
• Prepare and submit project billings.
• Generate and process internal project invoices.
• Maintain accurate billing records and support month-end reporting.

Project Administration

• Upload production information into the appropriate systems.
• Maintain project documentation and administrative records.
• Coordinate with Project Managers and Production to ensure documentation is complete and current.

Reporting & Inventory Support

• Prepare and distribute monthly warehouse reports.
• Assist with inventory, receiving and material tracking documentation and reporting.

Administrative Support

• Maintain organized electronic and physical project files.
• Coordinate with Accounting, Purchasing, Production, and Project Management to resolve administrative issues.
• Assist with process improvements and development of administrative procedures.
• Provide general administrative support for the facility.

WHO YOU ARE

• Previous administrative, accounting, project coordination, or construction office experience preferred.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office, particularly Excel.
• Comfortable learning ERP, accounting, and production management software.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities while meeting deadlines.
• Self-motivated with the ability to work independently and as part of a team.

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. Duties, responsibilities, and activities may change at any time with or without notice. The order in which duties and responsibilities are listed is not significant.

Valley Interior Systems is an Equal Opportunity Employer who encourages diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, pregnancy, transgender status, sexual orientation, gender, age, disability, citizenship, marital status, military or protected veteran status, hair style/texture, or any other characteristic protected by applicable law.