Prefab Administrative Coordinator (Temp) — Fast-Paced Ops

Valley Interior Systems

Walton (KY)

On-site

USD 20,664 - 30,307

Full time

14 days+

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Job summary

Valley Interior Systems is seeking a detail-oriented Administrative Coordinator for a temporary position in Walton, KY. This role connects shop, project management, accounting, and operations to ensure accurate documentation, billing, and reporting for the prefabrication facility.

The ideal candidate will thrive in a fast-paced environment, value organization, and excel at communication to keep projects moving.

Qualifications

Previous administrative, accounting, project coordination, or construction office experience preferred.
Excellent attention to detail and accuracy.
Proficient in Microsoft Office, particularly Excel.
Comfortable learning ERP, accounting, and production management software.

Responsibilities

Process Accounts Payable (AP) invoices accurately and timely.
Prepare and submit project billings.
Generate and process internal project invoices.
Maintain accurate billing records and support month-end reporting.
Upload production information into the appropriate systems.
Maintain project documentation and administrative records.
Coordinate with Project Managers and Production to ensure documentation is complete and current.
Prepare and distribute monthly warehouse reports.
Assist with inventory, receiving and material tracking documentation and reporting.
Maintain organized electronic and physical project files.
Coordinate with Accounting, Purchasing, Production, and Project Management to resolve administrative issues.
Assist with process improvements and development of administrative procedures.
Provide general administrative support for the facility.