Preconstruction Project Administrator (AEC)

Cambridge Companies Inc.; Scottsdale (AZ); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Great pay structures

Paid holidays

Full benefits

Vacation and paid sick time

Job summary

Cambridge Companies, Inc. is seeking a detail-driven Project Administrator to support our Preconstruction team from Scottsdale, AZ. This role blends project administration with day-to-day office tasks, coordinating meetings, tracking deliverables, and maintaining documentation across Procore and Smartsheet.

The successful candidate will manage cross-functional communication, assist with vendor coordination, and contribute to process improvements in a fast-paced environment.

Qualifications

• Associate or bachelor’s degree preferred; equivalent experience considered.
• Experience supporting cross-functional teams in AEC industry preferred.
• Demonstrated experience managing project documentation and milestones.
• Excellent organizational skills and attention to detail in documentation.
• Strong written and verbal communication across stakeholders.

Responsibilities

• Support Preconstruction across multiple projects to ensure timely delivery and quality.
• Lead meetings: agendas, minutes, and distribution coordinating with PMs.
• Schedule and document design/project kickoff meetings with subconsultants and owners.
• Track deliverables and milestones; flag risks and keep tasks on schedule.
• Coordinate with architects, engineers, geotechnical, and vendors; maintain relationships.
• Maintain project files and templates using Procore and Bluebeam.
• Manage Smartsheet for scope and decision tracking; assist with tool launches and training.
• Distribute and track review documents; schedule review meetings and incorporate comments.
• Assist with permit/AHJ tracking and ensure timelines and fees are documented.
• Capture lessons learned and improve preconstruction workflows.

Skills

Cross-functional coordination

Documentation management

Organizational skills

Communication skills

Multitasking

Education

Associate or Bachelor's degree in related field

Tools

Procore

Bluebeam

Smartsheet

Microsoft Office

Job description

Cambridge Companies, Inc. is seeking a detail-driven Project Administrator to support our Preconstruction team from Scottsdale, AZ. This role blends project administration with day-to-day office tasks, coordinating meetings, tracking deliverables, and maintaining documentation across Procore and Smartsheet.

The successful candidate will manage cross-functional communication, assist with vendor coordination, and contribute to process improvements in a fast-paced environment.