Preconstruction Estimating Coordinator

Sachse Construction

Detroit (MI)

On-site

USD 42,000 - 64,000

Full time

14 days+

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

Unlimited PTO

Role-Specific Training + Mentoring

Award-Winning ‘Project:U’ Wellness Pro

Social Mission Committee + Philanthrop

Weekly Professional Massages

Financial Lunch and Learns

Job summary

Sachse Construction in Detroit is seeking a highly organized Commercial Preconstruction Estimating Assistant to support the Preconstruction team through pursuit, bidding and buying processes. You will coordinate bid activities, maintain project and Trade Partner information, and assist with turnover activities while thriving in a fast-paced environment.

This role requires strong communication, organization, and attention to detail, with experience in construction software and CRM tools.

Qualifications

Experience in construction estimating, preconstruction, project management, or administrative support.
Strong communication and proofreading skills.
Ability to interact professionally with clients, Trade Partners, and team members.
Excellent organization, time management, and prioritization abilities.
Resourceful problem solver with strong attention to detail.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Self-motivated professional who takes initiative and follows through on commitments.
Strong interpersonal skills for handling confidential matters.
Proficient in Microsoft Office Suite (Excel, Outlook, Word).
Experience with Vista, BuildingConnected, PlanGrid, CRM platforms, and other construction software.

Responsibilities

Enter and maintain pursuit and project information across company platforms, including CRM systems, BuildingConnected, time-tracking software, and shared drives.
Order plans, specifications, and bidding documents.
Coordinate part of the bid and proposal activities, including bid bond requests, Newrooms notifications for additional advertising, bid deliveries, and submissions.
Create, compile, organize, and maintain project documents electronically and print.
Update project status and related tracking systems as opportunities progress.
Solicit and secure Trade Partner participation through phone calls, emails, and other outreach efforts.
Identify qualified and specialty Trade Partners through industry and manufacturers resources.
Collect and maintain information required for Trade Partners setup and prequalification.
Maintain estimating reports and bid activity logs.
Coordinate internal award announcements and project notifications.
Archive project files and maintain organized project records.
Provide administrative support to the Preconstruction team.
Coordinate weekly team meeting logistics, food orders, and team events.
Support Trade Partner appreciation events and department initiatives.
Maintain department organization and document management standards.
Collaborate with and maintain strong working relationship with the Executive Assistant to the department VP to ensure team efficiency.
May be Asked to Assist with tracking opportunities and maintain accurate reporting throughout the pursuit process.
Monitoring bid coverage and track Trade Partner participation and responses.
Enter subcontractor pricing into bid spreadsheets and leveling sheets.
Prepare agendas and supporting materials for departmental team meetings.
Support Business Development initiatives through administrative coordination.
Project turnover activities following award.
Provide support to other departments and company leadership as needed.
Fill in on interdepartmental committees.