Preconstruction Coordinator: Pursuit & Proposal Lead

Berglund Construction; Westmont (IL); On-site; USD 75,000 - 82,000; Full time

Benefits offered by this job

401(k) with company match

Comprehensive medical, dental and visi

Wellbeing programs

Disability and life insurance

Paid time off

Job summary

Berglund Construction is seeking a detail‑oriented Preconstruction Coordinator to support preconstruction and business development by managing pursuit intake, document control, calendars, HubSpot updates, and reporting. You will ensure RFP/RFQ opportunities are organized, deadlines met, and records accurate from receipt through submission and closeout.

The role reports to the Director of Preconstruction, with duties spanning IL and IN teams, proposal preparation, and continual improvement of

Qualifications

• High school diploma required; associate or bachelor’s degree in business, communications, or a related field preferred.
• 2+ years of construction administration, preconstruction, estimating/proposal support, or related experience preferred.
• Working knowledge of RFP/RFQ processes, document control, proposal production, calendars, and deadlines.
• Proficiency with Office, Outlook, Teams, Excel, PDF tools; HubSpot/CRM, Bluebeam, or Procore experience helpful.

Responsibilities

• Monitor RFPs, RFQs, and leads; log opportunities in HubSpot/pursuit trackers and identify key dates, values, markets, and risks.
• Set up pursuit folders; download and organize RFP documents, drawings, specs, addenda, clarifications, and current versions.
• Prepare Go/No-Go support information and archive superseded documents, final proposals, and interview materials.
• Maintain a live Pursuit Calendar for questions, addenda, pre-bids, submissions, interviews, and shortlist notices.
• Send reminders and confirm pursuit leads, assignments, expectations, resource conflicts, and critical open items across IL and IN teams.
• Route RFIs and pre-bid questions; prepare agendas, notes, action items, owners, due dates, and follow-up items.
• Populate proposal templates with project data, resumes, profiles, dates, client information, and approved content.
• Collect input for approach, schedule, logistics, safety, QA/QC, Lean, and preconstruction strategy sections.
• Track proposal progress, support final quality/brand review, maintain content libraries, and log capture-plan next steps.
• Update HubSpot and pursuit trackers with statuses, contacts, values, fees, assumptions, submissions, shortlists, wins/losses, and pass decisions.
• Prepare weekly pursuit reports and monthly dashboards for pipeline, Go/No-Go counts, shortlist rate, win rate, and value of wins.

Skills

Organization

Attention to detail

Communication

Project coordination

Deadline management

Team coordination

Education

High school diploma

Associate or Bachelor's degree in business/communications or related field

Tools

Office

Outlook

Teams

Excel

PDF tools

HubSpot/CRM

Bluebeam

Procore

Job description

Berglund Construction is seeking a detail‑oriented Preconstruction Coordinator to support preconstruction and business development by managing pursuit intake, document control, calendars, HubSpot updates, and reporting. You will ensure RFP/RFQ opportunities are organized, deadlines met, and records accurate from receipt through submission and closeout.

The role reports to the Director of Preconstruction, with duties spanning IL and IN teams, proposal preparation, and continual improvement of