Preconstruction Coordinator | Westmont, IL

Berglund Construction; Westmont (IL); On-site; USD 75,000 - 82,000; Full time

Benefits offered by this job

401(k) with company match

Comprehensive medical, dental and visi

Wellbeing programs

Disability and life insurance

Paid time off

Job summary

Berglund Construction is seeking a detail‑oriented Preconstruction Coordinator to support preconstruction and business development by managing pursuit intake, document control, calendars, HubSpot updates, and reporting. You will ensure RFP/RFQ opportunities are organized, deadlines met, and records accurate from receipt through submission and closeout.

The role reports to the Director of Preconstruction, with duties spanning IL and IN teams, proposal preparation, and continual improvement of

Qualifications

• High school diploma required; associate or bachelor’s degree in business, communications, or a related field preferred.
• 2+ years of construction administration, preconstruction, estimating/proposal support, or related experience preferred.
• Working knowledge of RFP/RFQ processes, document control, proposal production, calendars, and deadlines.
• Proficiency with Office, Outlook, Teams, Excel, PDF tools; HubSpot/CRM, Bluebeam, or Procore experience helpful.

Responsibilities

• Monitor RFPs, RFQs, and leads; log opportunities in HubSpot/pursuit trackers and identify key dates, values, markets, and risks.
• Set up pursuit folders; download and organize RFP documents, drawings, specs, addenda, clarifications, and current versions.
• Prepare Go/No-Go support information and archive superseded documents, final proposals, and interview materials.
• Maintain a live Pursuit Calendar for questions, addenda, pre-bids, submissions, interviews, and shortlist notices.
• Send reminders and confirm pursuit leads, assignments, expectations, resource conflicts, and critical open items across IL and IN teams.
• Route RFIs and pre-bid questions; prepare agendas, notes, action items, owners, due dates, and follow-up items.
• Populate proposal templates with project data, resumes, profiles, dates, client information, and approved content.
• Collect input for approach, schedule, logistics, safety, QA/QC, Lean, and preconstruction strategy sections.
• Track proposal progress, support final quality/brand review, maintain content libraries, and log capture-plan next steps.
• Update HubSpot and pursuit trackers with statuses, contacts, values, fees, assumptions, submissions, shortlists, wins/losses, and pass decisions.
• Prepare weekly pursuit reports and monthly dashboards for pipeline, Go/No-Go counts, shortlist rate, win rate, and value of wins.

Skills

Organization

Attention to detail

Communication

Project coordination

Deadline management

Team coordination

Education

High school diploma

Associate or Bachelor's degree in business/communications or related field

Tools

Office

Outlook

Teams

Excel

PDF tools

HubSpot/CRM

Bluebeam

Procore

Job description

Build More Than Projects. Build Your Future with an Exceptional Team.

At Berglund Construction, our success is driven by people who care deeply about their work, their teammates, and the communities they serve. We create an environment where collaboration, accountability, continuous learning, and innovation are encouraged at every level.

When you join Berglund, you'll have the opportunity to work on meaningful projects, develop professionally, and contribute to a company that values relationships as much as results. We believe that when our people thrive, our projects do too.

Come build your future with a team that's committed to excellence, growth, safety and making a lasting impact.

About the Role

The Preconstruction Coordinator supports the preconstruction and business development teams by managing pursuit intake, proposal logistics, document control, pursuit calendars, HubSpot updates, and reporting. This role ensures RFP/RFQ opportunities are organized, deadlines are controlled, stakeholders are aligned, and pursuit records are accurate from initial receipt through submission, interview, award, and closeout.

The Preconstruction Coordinator reports to the Director of Preconstruction.

What You’ll Accomplish

Pursuit Intake & Document Control

• Monitor RFPs, RFQs, and leads; log opportunities in HubSpot/pursuit trackers and identify key dates, values, markets, and risks.
• Set up pursuit folders; download and organize RFP documents, drawings, specs, addenda, clarifications, and current versions.
• Prepare Go/No-Go support information and archive superseded documents, final proposals, and interview materials.

Calendar & Team Coordination

• Maintain a live Pursuit Calendar for questions, addenda, pre-bids, submissions, interviews, and shortlist notices.
• Send reminders and confirm pursuit leads, assignments, expectations, resource conflicts, and critical open items across IL and IN teams.
• Route RFIs and pre-bid questions; prepare agendas, notes, action items, owners, due dates, and follow-up items.

Proposal, Interview & Capture Support

• Populate proposal templates with project data, resumes, profiles, dates, client information, and approved standard content.
• Collect input for approach, schedule, logistics, safety, quality assurance/quality control, Lean process, and preconstruction strategy sections.
• Track proposal progress, support final quality/brand review, maintain content libraries, and log capture-plan next steps.

Data, Reporting & Process Improvement

• Update HubSpot and pursuit trackers with statuses, contacts, values, fees, assumptions, submissions, shortlists, wins/losses, and pass decisions.
• Prepare weekly pursuit reports and monthly dashboards for pipeline, Go/No-Go counts, shortlist rate, win rate, and value of wins.
• Support data hygiene, quarterly reviews, capacity look-aheads, template refreshes, data checks, and Illinois/Indiana alignment.

What We’re Looking For

Qualifications

• High school diploma required; associate or bachelor’s degree business, communications, or a related field preferred.
• 2+ years of construction administration, preconstruction, estimating/proposal support, business development support, or related experience preferred.
• Working knowledge of RFP/RFQ processes, document control, proposal production, calendars, and deadlines.
• Proficiency with Office, Outlook, Teams, Excel, PDF tools; HubSpot/CRM, Bluebeam, or Procore experience helpful.

Preferred Characteristics

• Holds true to Berglund Construction’s core values: Operation Excellence, Can Do Attitude, Client Focus, Respect for the Individual
• Highly organized, detail-oriented, and able to manage multiple active pursuits and deadlines.
• Strong communication, follow-through, and action-item accountability.
• Proactive team coordinator across Business Development, Preconstruction, Estimating, Operations, Marketing, and offices.
• Strong version control, data accuracy, quality control, Lean, and standard work mindset.
• Office-based with occasional travel to offices, client meetings, pre-bids/interviews, or project sites.
• Fast-paced, deadline-driven environment with multiple pursuits and stakeholders.
• Occasional extended hours for proposal deadlines and interviews.

Pay Range

$75,000 - $82,000 USD

What We Offer You

Berglund Construction offers a comprehensive selection of benefits and rewards to help our employees thrive professionally and personally. We provide competitive compensation and a wide range of benefits that support both employees and their families, helping them prepare for the future. Eligible employees are offered 401(k) with company match, comprehensive medical, dental and vision benefits, including wellbeing programs; disability and life insurance benefits; paid time off, peer recognition program; and more.

Berglund Construction provides equal employment opportunities for all employees and applicants for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

*The candidate(s) offered this position will be required to submit to a background investigation and drug/alcohol screening.

*This position is not eligible for sponsorship.

*Please note that any salary shared information is a general guideline only. Salaries are based on candidate skills, experience, and qualifications, as well as market and business considerations.

While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.