Preconstruction Coordinator

Express Oil Change & Tire Engineers; Hoover (AL); On-site; USD 60,000 - 75,000; Full time

Job summary

Express Oil Change & Tire Engineers in Hoover, AL is seeking a highly organized Preconstruction Coordinator for our Real Estate Development team. You will serve as the connective tissue, supporting Project Managers and leadership to align 3rd-party consultants and regulatory deadlines.

You will track deliverables, assist in drafting RFPs, monitor permits, and help prepare materials for Planning Commission meetings.

Qualifications

• Bachelor’s degree in Real Estate, Construction Management, Architecture, Urban Planning, Business Administration or a related field.
• 2+ years of professional experience in real estate development, civil engineering coordination, or related construction field.
• Proficiency with project management software (MS Project, Smartsheet, or Monday.com).
• Familiarity with reading site plans, surveys and architectural drawings.
• Strong MS Office skills, especially Excel.
• A proactive, detail-oriented, organized approach and the ability to push third parties for timely results.

Responsibilities

• Bridge communications with external consultants (civil, structural, environmental, geotechnical) and architects.
• Deliverable tracking: ensure reports and site plans are submitted on time and meet standards.
• Assist in drafting RFPs, reviewing bids, and processing consultant invoices.
• Monitor permits, zoning applications, and utility connections with municipalities.
• Prepare materials for Planning Commission or City Council meetings.
• Maintain organized records of municipal approvals and conditions of development.
• Maintain and update master project schedules and alert leadership to delays.
• Manage project documents (Procore, Bluebeam, SharePoint) for latest drawings.
• Prepare weekly or bi-weekly status reports for executives.

Skills

Attention to detail

Organized

Proactive

Communication

Education

Bachelor’s degree in Real Estate/Construction Management/Architecture/Urban Planning/Business Administration

Tools

MS Project

Smartsheet

Monday.com

Job description

We are seeking a highly organized and proactive Preconstruction Coordinator to join our Real Estate Development team. You will serve as the \"connective tissue\" of our development projects, providing critical support to Project Managers and RE Development Leadership. Your primary focus will be ensuring that the complex web of 3rd-party consultants—from civil engineers to architects is moving in sync to meet project deadlines and regulatory requirements.

Responsibilities include (but are not limited to):

• Bridge Communications: Act as the primary point of contact for external consultants, including Civil, Structural, Environmental, and Geotechnical engineers, as well as Architects
• Deliverable Tracking: Ensure all 3rd-party reports and site plans are submitted on time and meet company standards
• Contract Administration: Assist in drafting RFPs (Request for Proposals), reviewing bids, and processing consultant invoices
• Permit Tracking: Monitor the status of building permits, zoning applications, and utility connections with local municipalities
• Meeting Representation: Assist Project Managers in preparing materials for Planning Commission or City Council meetings
• Compliance: Maintain organized records of all municipal approvals and conditions of development

Project Operations & Scheduling

• Milestone Tracking: Maintain and update master project schedules, alerting leadership to potential delays or \"bottlenecks\"
• Document Control: Manage the \"Project Room\" or digital filing system (e.g., Procore, Bluebeam, or SharePoint) to ensure the latest drawing sets are available to all stakeholders
• Reporting: Prepare weekly or bi-weekly project status reports for executive review

Position Requirements:

• Bachelor’s degree in Real Estate, Construction Management, Architecture, Urban Planning, Business Administration or like field of study
• 2+ years of professional experience in real estate development, civil engineering coordination, or a related construction field
• Proficiency in Project Management software (MS Project, Smartsheet, or Monday.com)
• Familiarity with reading site plans, surveys, and architectural drawings
• Strong command of MS Office Suite (especially Excel)
• The \"Hustle\" Factor: Ability to push 3rd parties for answers without damaging professional relationships
• High attention to detail—missing a single municipal deadline can cost the project months
• Comfortable shifting gears between a high-level design meeting and a granular discussion on soil compaction reports
• Detail-oriented, proactive, and highly organized