Construction Project Coordinator: Streamlined PM Support

Midwest Construction Group; Zeeland (MI); On-site; USD 45,000 - 65,000; Full time

Job summary

Midwest Construction Group seeks a Project Management Coordinator to provide administrative and project coordination support across commercial construction projects in Michigan. You will steward project documentation, monitor workflows, and help keep programs compliant and moving forward.

The role collaborates with project managers, field teams, architects, and vendors to organize RFIs, submittals, and reports, while maintaining schedules and financial records.

Qualifications

• 2+ years of administrative, project coordination, or construction office experience preferred.
• Strong organizational, time management, and prioritization skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite; experience with Procore, Bluebeam or similar construction software preferred.

Responsibilities

• Prepare, organize, and maintain project documentation from preconstruction through project closeout.
• Manage project files, document control, and project workflows within Procore and other systems.
• Assist with contracts, subcontracts, purchase orders, and project correspondence.
• Maintain drawing logs, specification revisions, and document distribution.
• Track and coordinate RFIs, submittals, shop drawings, permits, inspections, and other deliverables.
• Assist with subcontractor onboarding and startup documentation.
• Coordinate material procurement tracking and long-lead item updates.
• Schedule project meetings and distribute agendas, minutes, and action items.
• Support project managers with schedule updates, milestone tracking, and project reporting.
• Help ensure accurate communication and information flow between project teams, field staff, clients, subcontractors, and vendors.
• Track change orders and maintain supporting documentation; assist with budget tracking and project cost documentation.
• Coordinate invoice routing and maintain organized project financial records.
• Prepare project reports and dashboards for internal meetings.
• Provide administrative support to multiple Project Managers and identify process improvements.
• Develop templates, checklists, and standardized project processes.

Skills

Organization

Communication

Time management

Prioritization

Education

Assorted degree in Construction Management or related field

Tools

Procore

Bluebeam

Microsoft Office

Job description

Midwest Construction Group seeks a Project Management Coordinator to provide administrative and project coordination support across commercial construction projects in Michigan. You will steward project documentation, monitor workflows, and help keep programs compliant and moving forward.

The role collaborates with project managers, field teams, architects, and vendors to organize RFIs, submittals, and reports, while maintaining schedules and financial records.