Preconstruction Coordinator

Gallant; Crystal Lake (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical dental vision

Paid time off

401(k) plan

Growth opportunities

Job summary

Gallant is seeking a Preconstruction Coordinator to join our Preconstruction Services team in supporting the Construction Estimator and Preconstruction Project Manager with bids and proposals. You will gather information, distribute bids to subcontractors, and help qualify bids for timely submission.

You will schedule site visits, coordinate bid walks, and ensure bids are organized, complete, and communicated across multiple teams. Strong MS Office skills and clear communication are essential.

Qualifications

• 2+ years of experience in a coordinator or administrative role within construction or related field.
• Strong organizational skills with ability to manage multiple tasks.
• Experience handling detailed project documentation and bid management.
• Proficiency in Microsoft Office and project management software.

Responsibilities

• Coordinate bid invitations and project information to subcontractors.
• Receive, track, and organize bids from subcontractors.
• Qualify bids and ensure all required documentation is submitted.
• Assist in the preparation of estimates and proposals.
• Support preconstruction activities by scheduling site visits, bid walks, and meetings as needed.
• Work closely with the Construction Estimator and Preconstruction APM to ensure all project details are properly managed.
• Maintain organized records of bidding documents and correspondence.
• Facilitate communication between internal teams, subcontractors, and clients.
• Assist with project budgeting and forecasting as required.

Skills

Coordination

Organization

Bid management

Documentation

Communication

Site visits

Tools

Microsoft Office

Project management software

Job description

Gallant is a professional services organization focused on commercial construction project management and facility repair and maintenance. We exist to help people achieve their vision—others' success is our success. We are a values-driven company focused on serving others, doing the right thing, and finding a way. If this resonates with you, we'd love to hear from you.

Position Overview

We are seeking an Preconstruction Coordinator to join our growing Preconstruction Services team. This role will support both the Construction Estimator and the Preconstruction Project Manager in their efforts to manage bids and proposals efficiently. The Preconstruction Coordinator will be responsible for gathering and distributing information to subcontractors, collecting bids, and ensuring that all bids are qualified. The role also involves conducting site visits when necessary and coordinating various project details across multiple teams.

Key Responsibilities

• Coordinate bid invitations and project information to subcontractors.
• Receive, track, and organize bids from subcontractors.
• Qualify bids and ensure all required documentation is submitted.
• Assist in the preparation of estimates and proposals.
• Support preconstruction activities by scheduling site visits, bid walks, and meetings as needed.
• Work closely with the Construction Estimator and Preconstruction APM to ensure all project details are properly managed.
• Maintain organized records of all bidding documents and correspondence.
• Facilitate communication between internal teams, subcontractors, and clients.
• Assist with project budgeting and forecasting as required.

Qualifications

• 2+ years of experience in a coordinator or administrative role within construction or a related field.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Experience in handling detailed project documentation and bid management.
• Basic understanding of construction processes and terminology is preferred.
• Ability to visit job sites and attend meetings as needed.
• Proficiency in Microsoft Office and project management software.
• Self-motivated with excellent communication skills.

Why Gallant

• Competitive wages and comprehensive benefits including Medical, Dental, Vision, Life Insurance, and Disability coverage.
• Paid Time Off and holidays.
• 401(K) retirement savings plan.
• Opportunities for personal and professional growth in a values-driven company.

If you thrive in a collaborative, detail-oriented environment and are passionate about contributing to others' success, apply today!

Serve Others – Do The Right Thing – Find A Way