Pre-construction Coordinator

American West Construction LLC; Denver (CO); On-site; USD 60,000 - 85,000; Full time

Job summary

American West Construction is seeking a highly organized Preconstruction Coordinator to support our estimating and preconstruction teams in the pursuit and development of heavy civil construction projects.

This role coordinates bid opportunities, manages proposal and qualification packages, supports estimating activities, and ensures successful preconstruction from opportunity identification through project award.

Qualifications

• Degree preferred in construction management, engineering, business or related field.
• Experience in construction, estimating, project coordination, administration or related fields preferred.
• Equivalent combinations of education and experience considered.

Responsibilities

• Monitor and track bidding opportunities for public and private work.
• Download, organize, and distribute plans, specs, addenda, and bid docs.
• Maintain bid calendars and proposal schedules.
• Coordinate preparation and submission of bids and qualifications.
• Assemble qualification statements, resumes, project profiles, and supporting docs.
• Ensure all proposal deliverables are complete and on time.
• Assist estimators with takeoffs, subcontractor outreach, and bid solicitations.
• Maintain subcontractor and supplier databases and quotes.
• Organize estimate files and maintain historical cost information.
• Prepare bid tabs, estimate summaries, and project handoff documents.
• Coordinate preconstruction meetings and maintain notes and actions.
• Assist in preparing OPCCs, GMP docs, and value engineering reports.
• Support document management and tracking of preconstruction deliverables.
• Maintain project records and electronic filing systems.
• Coordinate internal pursuit meetings and prepare correspondence and materials.
• Assist with contract, insurance, bonding, and prequalification docs.
• Support estimating and project management software systems.

Skills

Organizational

Time management

Communication

Detail-oriented

Multitasking

Problem-solving

Teamwork

Education

Associate's or Bachelor's in Construction Management, Engineering, Business or related

Tools

Microsoft Office Suite

Bluebeam

Adobe Acrobat

Estimating software

Project management platforms

Job description

American West Construction is seeking a highly organized and detail-oriented Preconstruction Coordinator to support our estimating and preconstruction teams in the pursuit and development of heavy civil construction projects. This position plays a critical role in coordinating bid opportunities, managing proposal and qualification packages, supporting estimating activities, and ensuring the successful execution of preconstruction efforts from opportunity identification through project award.

The ideal candidate thrives in a fast-paced environment, possesses strong organizational and communication skills, and has a desire to learn and grow within the construction industry.

Essential Duties And Responsibilities

• Monitor and track public and private bidding opportunities.
• Download, organize, and distribute plans, specifications, addenda, and bid documents.
• Maintain bid calendars and proposal schedules.
• Coordinate preparation and submission of bids, qualifications, proposals, and interview materials.
• Assemble contractor qualification statements, resumes, project profiles, and supporting documentation.
• Ensure all proposal deliverables are complete, accurate, and submitted on time.

Estimating Support

• Assist estimators with quantity takeoffs, subcontractor outreach, and bid solicitation activities.
• Maintain subcontractor and supplier databases.
• Track subcontractor quotes and proposal submissions.
• Organize estimate files and maintain historical cost information.
• Assist with preparation of bid tabs, estimate summaries, and project handoff documents.

CMGC and Preconstruction Support

• Coordinate preconstruction meetings and maintain meeting notes and action items.
• Assist in preparation of opinions of probable construction cost (OPCCs), GMP documentation, and value engineering reports.
• Support project teams with document management and tracking of preconstruction deliverables.
• Maintain project records and electronic filing systems.

Administrative and Operational Support

• Coordinate internal pursuit meetings and scheduling.
• Prepare correspondence, reports, presentations, and meeting materials.
• Assist with contract, insurance, bonding, and prequalification documentation.
• Support implementation and maintenance of estimating and project management software systems.
• Perform additional duties as assigned.

Qualifications

Education and Experience

• Associate's or Bachelor's degree in Construction Management, Engineering, Business, or a related field preferred.
• Previous experience in construction, estimating, project coordination, administration, or related fields preferred.
• Equivalent combinations of education and experience will be considered.

Knowledge, Skills, And Abilities

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to manage multiple deadlines simultaneously.
• Strong problem-solving skills and initiative.
• Ability to work independently and collaboratively within a team environment.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience with Bluebeam, Adobe Acrobat, estimating software, or project management platforms is preferred.

Career Growth Opportunities

This Position Provides a Development Path Into

• Assistant Estimator
• Estimator
• Project Engineer
• Project Manager
• Preconstruction Manager

American West Construction is committed to developing future leaders and providing opportunities for long-term professional growth within the organization.

We conduct pre-employment drug testing and background checks. All qualified applicants will receive consideration for employment without regard to any protected classes.