Preconstruction Coordinator

I8IS - Infiniti Software Solutions; City of Albany (NY); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

3% Simple IRA salary match

Sick/personal time 40 hours

Vacation after 90 days 40 hours

Vacation after 1 year 40 hours

Major holidays paid

Health, dental, and vision insurance

Job summary

I8IS - Infiniti Software Solutions in Albany, NY is seeking a Preconstruction Coordinator to support HVAC preconstruction activities, manage administrative tasks, and coordinate bid packages from estimating to execution.

You will liaise with estimators, engineers, vendors, and subcontractors, maintain project records, track milestones, and ensure timely completion of duties. The role offers a starting salary of $55,000 per year and a benefits package including retirement matching and PTO.

Qualifications

• Associate or Bachelor’s degree preferred but not required.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Excellent organizational and multitasking skills.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Ability to work effectively in a fast-paced environment.

Responsibilities

• Support preconstruction administrative activities during project planning and estimating phases.
• Manage and maintain bid packages, drawings, specifications, and permit applications.
• Coordinate communication among estimators, customers, engineers, vendors, and subcontractors.
• Assist with bid submissions and request vendor pricing.
• Track schedules, deadlines, and project milestones.
• Maintain accurate project records, files, and compliance documentation.
• Ensure administrative tasks are completed accurately and on time.

Skills

Organizational skills

Multitasking

Attention to detail

Verbal communication

Written communication

Ability to work in fast-paced enviro n

Education

Associate or Bachelor's degree preferred

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Job Title: Preconstruction Coordinator

Location: Albany, NY

Starting Salary: $55,000/year

Recruitment Fee: 7%

Job Description: Preconstruction Coordinator

The Preconstruction Coordinator will support preconstruction activities for HVAC construction projects, assisting with administrative tasks, project documentation, bid coordination, and communication to ensure a smooth transition from estimating to project execution.

Position Overview

The Preconstruction Coordinator will support preconstruction activities for HVAC construction projects, assisting with administrative tasks, project documentation, bid coordination, and communication to ensure a smooth transition from estimating to project execution.

Key Responsibilities

• Support preconstruction administrative activities during project planning and estimating phases.
• Manage and maintain bid packages, drawings, specifications, and permit applications.
• Coordinate communication among estimators, customers, engineers, vendors, and subcontractors.
• Assist with bid submissions and request vendor pricing.
• Track schedules, deadlines, and project milestones.
• Maintain accurate project records, files, and compliance documentation.
• Ensure administrative tasks are completed accurately and on time.
  

Qualifications

• Associate or bachelors degree preferred, but not required.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Excellent organizational and multitasking skills.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Ability to work effectively in a fast-paced environment.
  

Compensation and Benefits

• Starting salary of $55,000 per year, depending on qualifications.
• 3% Simple IRA salary match.
• 40 hours of sick/personal time available immediately.
• 40 hours of vacation after 90 days, with an additional 40 hours after one year.
• Paid major holidays.
• Health, dental, and vision insurance options.

Please prioritize candidates with strong administrative and coordination skills, preferably with experience supporting HVAC, mechanical, or construction projects.