General Construction Administrator

ADP, Inc.; City of Rochester (NY); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401k with company match

Paid vacation and sick time, holidays

Job summary

Isaac Heating & Air Conditioning in Rochester, NY seeks a reliable General Construction Administrator to support estimating, project management, field personnel, and clients through a variety of administrative tasks.

This role coordinates with office and field teams, maintains project files, enters labor and materials in Service Titan, assists with AIA submittals and invoicing, and helps drive KPIs across Isaac locations. Starting salary is $65,000–$70,000 annually.

Qualifications

• High School diploma or equivalent
• Associate degree in a related field; and/or 3 years of equivalent relatable experience
• Experience working in HVAC and/or Construction industries preferred
• Proficiency with Microsoft Office required
• Understanding of HVAC and Plumbing industry preferred
• Experience/familiarity with Service Titan strongly preferred

Responsibilities

• Coordinate with office and field staff to ensure compliance with company policies and procedures
• Work with Project Managers to assist with specific reporting and paperwork
• Create and maintain project files within Service Titan
• Facilitate the entering of all labor, equipment, materials, subcontractors, and other job expenses in Service Titan
• Facilitate the commercial warranty process in Service Titan after direction from management
• Work with management on completing the required documents for AIA submittals, such as lien waivers, supplier affidavits, and any other required documents
• Generate invoices for AIA billings in Service Titan after the payment documents are approved
• Work with Project Managers to facilitate the preparation of submittals and closeout documentation
• Catalog all model and serial numbers for all equipment upon completion of projects
• Assist with accurate data entry to achieve accurate KPIs
• Log in to the purchasing queue daily and issue POs to field staff
• Assist commercial install department by generating and assigning leads, and processing small projects as needed for all Isaac locations
• Responsible for performing other responsibilities/duties as assigned by management

Skills

Microsoft Office

HVAC knowledge

Education

High School diploma or equivalent

Associate degree in a related field

Tools

Service Titan

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

General Construction Administrator

2 days ago Requisition ID: 1660

Salary Range: $65,000.00 To $70,000.00 Annually

Job Description

Isaac Heating & Air Conditioning is seeking a reliable General Construction Administrator for their Rochester, NY location. This position is designed to support construction estimating, project management, field personnel, and clients through various administrative tasks for all Isaac locations, and supporting the entire commercial department when necessary.

What can we offer you?

• Starting base salary of $65,000-70,000 annually
• Comprehensive Medical, Dental, and Vision Insurance
• 401k Retirement Plan with Company Match
• Paid Vacation and Sick Time, Paid Holidays
• Opportunities for Growth and Advancement

Summary:

For over 75 years, Isaac Heating and Air Conditioning has worked diligently to meet the changing heating and air conditioning needs of homeowners and businesses in Upstate and Central New York. Isaac is one of the nation's largest privately held HVAC/R contractors and services over 35,000 clients a year. Creating an enjoyable experience met with anticipation results in an environment where our team, clients, and community can comfortably grow, prosper, succeed, and improve their quality of life. Isaac partners with leading HVAC and plumbing companies throughout the United States, providing the support and resources of a large national company.

Responsibilities

• Coordinate with office and field staff to ensure compliance with company policies and procedures
• Work with Project Managers to assist with specific reporting and paperwork
• Create and maintain project files within Service Titan
• Facilitate the entering of all labor, equipment, materials, subcontractors, and other job expenses in Service Titan
• Facilitate the commercial warranty process in Service Titan after direction from management
• Work with management on completing the required documents for AIA submittals, such as lien waivers, supplier affidavits, and any other required documents
• Generate invoices for AIA billings in Service Titan after the payment documents are approved
• Work with Project Managers to facilitate the preparation of submittals and closeout documentation
• Catalog all model and serial numbers for all equipment upon completion of projects
• Assist with accurate data entry to achieve accurate KPIs
• Log in to the purchasing queue daily and issue POs to field staff
• Assist commercial install department by generating and assigning leads, and processing small projects as needed for all Isaac locations
• Responsible for performing other responsibilities/duties as assigned by management

Job qualifications

• High School diploma or equivalent required
• Associate degree in a related field; and/or 3 years of equivalent relatable experience required
• Experience working in HVAC and/or Construction industries preferred
• Proficiency with Microsoft Office required
• Understanding of HVAC and Plumbing industry preferred
• Experience/familiarity with Service Titan strongly preferred

The starting compensation range is $65,000-70,000 annually. This is the range of the base pay only, it does not include other components that make up the total compensation package of the position. If offered a position, your total compensation package will be determined by experience, location, skills, and/or education which may result in a total compensation package that falls outside of the provided range.

This employer participates in E-Verify to verify the employment eligibility of all new hires. E-Verify is a federal program that compares information from form I-9 to government records to confirm employment eligibility.

Isaac Heating & Air Conditioning (subsidiaries and affiliates) is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy, or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.