Preconstruction Coordinator

Quanta Services, Inc.; Reno (NV); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Healthcare coverage

PTO

401k match

Job summary

Intermountain Electric, Inc. (IME) is seeking a detail-oriented Preconstruction Coordinator to support bids, qualifications, proposals, and presentations with precise, organized, and ethical coordination.

This role suits someone who values accuracy, builds smart workflows, and thrives in a fast-paced, collaborative environment. The position emphasizes information management, CRM data integrity, and cross-team collaboration to ensure timely, high-quality preconstruction deliverables.

Qualifications

• High School Diploma or equivalent required.
• Intermediate experience with CRM technologies (Microsoft Dynamics preferred).
• Experience with bid coordination, proposals, and preconstruction processes is a plus.

Responsibilities

• Take ownership of incoming bid invitations and manage documents across drawings, specs, addenda, and related items.
• Input new opportunities into CRM with accurate project details and milestones.
• Maintain organized bid schedules, reminders, and follow-ups to support timely pursuits.
• Collaborate with estimators and leadership to schedule bid reviews and maintain data integrity.

Skills

Organizational skills

Prioritization

CRM proficiency

Integrity

Communication

Independent work

Creative writing

Microsoft Office

Adobe Creative Suite

Procore

Bluebeam

CRM platforms

Project lifecycle experience

Education

High School Diploma or equivalent

CRM technologies experience (Microsoft Dynamics preferred)

Tools

Microsoft Office

Adobe Creative Suite

Procore

Bluebeam

CRM platforms

Job description

About Us

Intermountain Electric (IME) brings decades of experience as a trusted leader in electrical contracting. Founded in 1946, we began as a small company in Denver, CO, and have since grown to be part of the largest specialty contractor in North America. Today, we work with owners and contractors nationwide, delivering complex construction solutions across various industries, including aviation, mission critical, entertainment, and healthcare. At IME, our people are our most valuable asset. We are committed to fostering a culture that prioritizes safety, quality, and professional growth. Joining IME is more than just finding a job—it's about building a career with opportunities to advance and make an organizational impact. Power your future with IME and be a part of a team that drives success in every project.

About this Role

For 80 years, Intermountain Electric, Inc. (IME) has been a trusted partner on the front lines of some of the most essential electrical projects, delivering safe, smart, and reliable electrical solutions through our people and partnerships, the IME Way.

Through strategic planning, collaboration, and technical excellence, and guided by our values of Integrity, Safety, Ingenuity, Relationships, Craftsmanship, and Spark, we empower our professionals to innovate, support our field teams, and strengthen the partnerships that move our work forward.

Join a team where your expertise fuels the systems that keep communities running!

Position Summary

We are seeking a detail-oriented and proactive Preconstruction Coordinator to support bids, qualifications, proposals, and presentations through accurate, organized, and ethical preconstruction coordination. This role is ideal for someone who values doing things right, enjoys building smart systems, and thrives in a fast-paced, collaborative environment.

What You'll Do

Key Responsibilities

Information & Document Management

• Take full ownership of all incoming bid invitations by downloading, organizing, distributing, and version-controlling drawings, specifications, addenda, and related documents.
• Ensure the estimating team always has access to the most current, accurate information, demonstrating integrity through diligence and accountability.
• Assist with the preparation, organization, and tracking of prequalification and proposal documentation, including contract records and alerts.
• Maintain orderly, clean, and sustainable document workflows within the company’s document management system for immediate accessibility.
• Continuously look for smarter, more efficient ways to manage documents and data.

CRM Data Integrity & Project Setup

• Accurately input all new opportunities into the CRM, including bid dates, project scope, client details, and deliverables.
• Protect data integrity through proactive hygiene—ensuring records are complete, consistent, and dependable.
• Track project milestones and update CRM entries throughout the preconstruction lifecycle to support forecasting, reporting, and team alignment.

Bid Coordination & Workflow Support

• Manage the flow of bid-related information between internal teams and external partners with clarity and timeliness.
• Maintain organized estimating and bid schedules, ensuring deadlines, reminders, and follow-ups are consistently executed.
• Partner with estimators and leadership to schedule bid reviews and support smooth pursuit execution.
• Anticipate team needs by ensuring all required materials are prepared well in advance of deadlines.

Collaboration & Communication

• Coordinate closely with estimators, project managers, and operations staff to promote seamless communication.
• Foster trust through honest, ethical, and clear communication—listening actively and responding promptly.
• Maintain professionalism and positivity in all interactions, bringing authenticity and energy to the team while contributing to a respectful, supportive work environment.
• Support a culture where people feel safe—physically, mentally, and emotionally—to do their best work.

Process Implementation & Continuous Improvement

• Assist in enhancement and maintenance of prequalification systems that ensure credentials, certifications, and company information remain accurate and current.
• Curate and manage a comprehensive library of resumes, project sheets, references, and marketing materials.
• Identify and implement opportunities to improve document workflows, CRM utilization, and information management practices—building better tools that make the work easier for everyone.

Additional duties as assigned.

What You'll Bring

Knowledge, Skills & Abilities

• Exceptional organizational skills with remarkable attention to detail
• Ability to prioritize and balance competing projects without compromising quality
• Strong technical aptitude and proficiency with CRM systems
• Demonstrated integrity and ethical judgment with internal and external stakeholders
• Clear, professional communication skills and a collaborative mindset
• Ability to work independently while remaining a reliable, engaged team partner
• Creative writing skills and the ability to represent the organization with care and authenticity
• Proficiency with Microsoft Office, Adobe Creative Suite, Procore, Bluebeam, and CRM platforms
• Experience overseeing initiatives from rollout through completion in a fast-paced environment
• Strong data entry accuracy and consistency

Demonstrated Accomplishments

• Proven ability to communicate effectively with stakeholders to manage overall document control and ensure accuracy.
• Excellent communication skills and strong attention to detail.

Education & Experience

• High School Diploma or equivalent required
• Intermediate experience working with CRM technologies (Microsoft Dynamics preferred)

What You'll Get

Working Conditions:

The majority of the time you will work in a typical office environment, the remainder of the time you will be on construction job sites. When on construction job sites you will encounter typical construction conditions including extreme temperatures, noise, dust, mud debris, welding, leading edge, trenching, and shoring, sometimes in a confined space. You may be required to visit multiple locations during any one day.

Benefits Overview:

IME provides an industry-leading comprehensive benefits package. Full-time employees are eligible to choose from a variety of healthcare coverage options, which become effective the first of the month after hire. In addition, employees are offered a substantial amount of PTO and are immediately eligible to make contributions to a generously matched and fully vested 401k.

Salary Range:

*Final salary and rates are based on education, experience, skills relevant to the role, and internal equity.*

The statements included in this job description are not intended to be all-inclusive and other duties may be assigned as required.

IME, part of Quanta Services, is committed to providing equal employment opportunities to all employees and applicants and to creating an environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

IME will provide reasonable accommodations to applicants and employees who are qualified for a job so that they may perform the essential duties of the position.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.