Preconstruction Coordinator

Ella-Sa-Contracting; San Antonio (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Ella-Sa-Contracting is seeking a Pre-Construction Coordinator to manage bid invitations, review documents, and organize files. You will monitor bid notifications, maintain calendars, and ensure proper naming and saving of project communications.

The role requires 3+ years in pre-con, estimating, or project coordination, with proficiency in MS Word and Excel. On-site, Monday–Friday, dayshift, in San Antonio, TX.

Qualifications

• 3+ years in pre-con, estimating, or project coordination.
• Proficiency with Microsoft Office (Word and Excel).
• Ability to create, update, and manage scope-defined project calendars.
• Strong organizational, communication, and project management skills.
• Experience in underground utilities pre-con preferred.
• Bilingual is a plus.

Responsibilities

• Receive selected Bid Invites.
• Manage HCSS pre-con from beginning to Bid result.
• Set up Bid Folder.
• Download Plans.
• Review plans for pertinent quote request.
• Send out supplier quote request.
• Receive quote request and place in quote folder.
• Coordinate with estimators, project managers, and vendors.

Skills

Organizational skills

Communication skills

Project management

Bilingual

Tools

Microsoft Word

Microsoft Excel

Job description

Position Overview:

We are seeking a Pre-Construction Coordinator to manageall incoming bid invitations, ensuring timely review, accurate document organization, and proper routing of projects.This role plays a critical part in maintaining an organized bid process by monitoring the bid notification inbox throughout the day, reviewing project documents, maintaining the bid calendar, and ensuring all files and communications are correctly saved and named.

Primary Responsibilities:

• Receive selected Bid Invites
• Manage HCSS pre-con from beginning to Bid result
• Set up Bid Folder
• Download Plans
• Review plans for pertinent quote request
• Send out supplier quote request
• Receive quote request. Place in quote folder
• Coordinate with estimators, project managers, and vendors

Qualifications:

• 3+ years in pre-con, estimating, or project coordination
• Proficiency with Microsoft Office software, including Microsoft Word and Excel
• Ability to create, update, and manage scope-defined project calendars
• Strongorganizational, communication and project management skills
• Experience in underground utilities pre-con preferred
• Bilingual is a plus

Work Environment

This is a full-time, on-site position. Dayshift, Monday through Friday.