Preconstruction Administrator

Sea Island Land Development; Ravenel (SC); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k) Safe Harbor match

Paid parental leave

Generous PTO — up to 5 weeks for tened

9+ paid holidays and certifications

Job summary

Sea Island Land Development, a Ravenel, SC based sitework and land development company, seeks an experienced Preconstruction Administrator to manage pre-construction tasks before earthwork and utilities begin. You will organize drawings, assist estimators with plan checks, coordinate permits, and track bids and compliance across projects.

The role requires 2+ years in admin or project coordination within heavy civil construction, with proficiency in AGTEK, AutoCAD, Procore, Viewpoint, Bluebeam

Qualifications

• 2+ years of行政 or project coordination experience in heavy civil construction.
• Understanding of civil construction processes including clearing, grading, utilities.
• Experience with construction management and bidding platforms such as AGTEK, AutoCAD, Procore, Viewpoint, Bluebeam Revu, Bid2Win, or OST.
• Ability to spot discrepancies between different versions of civil plans and track regulatory paperwork.

Responsibilities

• Organize and distribute civil drawings, geotechnical reports, bid documents, and addenda to estimating teams and subcontractors.
• Assist estimators with preliminary plan checks and minor quantity take-offs.
• Coordinate with municipalities and environmental agencies for permits and utility connections.
• Send out RFPs, track bids, and compile initial take-off data for earthwork, grading, and utilities.
• Perform initial compliance reviews of bids against project scope.
• Vet subcontractors for safety, licensing, and bonding requirements.
• Coordinate utility providers for site mark-outs and power setup.
• Schedule pre-bid meetings, site walkthroughs, and internal alignment meetings.
• Draft, log, and monitor RFIs to civil engineers.
• Track subcontractor insurance certificates and compliance docs.
• Review project plans to estimate labor, material, and equipment expenses.
• Identify trends and recommend process improvements.

Skills

Administrative coordination

Civil construction knowledge

Bid/estimation support

Communication skills

Tools

AGTEK

AutoCAD

Procore

Viewpoint

Bluebeam Revu

Bid2Win

OST

Job description

Sea Island Land Development, a leading sitework and land development company based in Ravenel, SC serving the Lowcountry since 2016, is seeking an experienced Preconstruction Administrator to manage the administrative, organizational, and analytical tasks required before earthwork and utility construction begin for our growing team. This is an excellent opportunity for a detail-driven professional who takes pride in accuracy and building processes that hold up as the company scales.

What You'll Do:

• Organize and distribute civil engineering drawings, geotechnical reports, bid documents, and addenda to estimating teams and subcontractors
• Assist estimators with preliminary plan scale checks and minor quantity take-offs (utility piping footages, clearing acreage)
• Coordinate with local municipalities and environmental agencies to secure necessary land-disturbance permits, zoning approvals, and utility connections
• Assist estimators by sending out Requests for Proposals (RFPs), track subcontractor bids, and compile initial take-off data for earthwork, grading, and utilities
• Perform initial compliance reviews of incoming bids against project scope
• Vett sitework and excavation subcontractors to ensure they meet safety, licensing, and bonding requirements
• Coordinate with public and private utility providers to schedule site mark-outs, temporary power setup, and utility conflict resolutions
• Schedule and document pre-bid meetings, site walkthroughs, and internal alignment meetings between project managers and estimators
• Draft, log, and monitor Requests for Information (RFIs) sent to civil engineers
• Track subcontractor insurance certificates and preconstruction compliance documentation
• Review project plans to estimate labor, material, and equipment expenses
• Identify trends and recommend process improvements

What We're Looking For:

• 2+ years of administrative or project coordination experience within heavy civil construction, land excavation, or commercial contracting
• A strong understanding of civil construction processes, including clearing, grading, paving, stormwater management, and underground utilities
• Experience with construction management and bidding platforms such as AGTEK, AutoCAD, Procore, Viewpoint, Bluebeam Revu, Bid2Win, or OST (On-Screen Takeoff)
• The ability to spot discrepancies between different versions of civil plans and track complex regulatory paperwork
• Strong verbal and written skills to act as the primary liaison between developers, engineers, and subcontractors

Why Work With Us:

• Comprehensive insurance plan benefits
• 401(k) Safe Harbor match — dollar-for-dollar up to 3% of pay, then 50 cents per dollar from 3–5%
• Paid parental leave
• Generous PTO — up to 5 weeks for tenured employees, with partial payout of unused time
• 9 or more paid holidays annuallyFinancial support and paid time off for continuing certifications
• A growing company committed to internal development and growth and a positive work/life balance

Equal Opportunity Statement:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.