Administrative Assistant 500 Deanna Lane, Charleston, SC, 29492

Construction Resources, Ltd.; Charleston (SC); Hybrid; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Employer Paid Basic Employee Life and/

Employer Paid Long Term Disability

Flexible Spending Accounts

Voluntary Short-Term Disability

Voluntary Life and AD&D Insurance

Voluntary Accident Insurance

Voluntary Critical Illness Insurance

Job summary

Construction Resources is seeking an Administrative Assistant to deliver efficient administrative, clerical, and organizational support across projects and preconstruction efforts. You will manage documentation, coordinate communications, and maintain accurate records to drive successful outcomes.

Ideal candidates have a high school diploma or equivalent, 2+ years in admin roles, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent required; associate degree or administrative training preferred.
• 2+ years of experience in administrative, coordinator, or project support roles preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience in project-based or construction-related environments is a plus.
• Familiarity with compliance, insurance, or contract documentation preferred.

Responsibilities

• Answer and route incoming phone calls; manage emails and general correspondence professionally.
• Prepare, edit, and distribute documents including reports, presentations, memos, and forms.
• Create, request, maintain, and submit insurance documentation, payrolls, compliance records, and general contract documents.
• Track, coordinate, and support the completion and submission of contracts and change orders with project teams.
• Log, track, and maintain preconstruction submittals from internal team members.
• Follow up on submitted samples, bids, specifications, and related documentation for completeness and timeliness.
• Maintain organized digital and physical filing systems to support accuracy and compliance.
• Provide general administrative support to ensure efficient day-to-day operations.

Skills

Organizational skills

Communication skills

Multitasking

Confidentiality

Collaboration

Customer service

Education

High school diploma or equivalent

Associate degree or administrative training preferred

Tools

Microsoft Office

Job description

At Construction Resources and its affiliated companies, we are more than a distributor—we are a trusted partner to designers, builders, remodelers, and homeowners. For over 50 years, we’ve delivered integrated solutions that help turn ideas into reality across residential, multi-family, and commercial projects.

Our success is built on collaboration, craftsmanship, and a commitment to excellence. Whether you contribute on the design floor, in operations, or in the field, you’ll be part of a dedicated team that values people, quality, and continuous growth.

POSITION OVERVIEW

The Administrative Assistant provides efficient administrative, clerical, and organizational support to ensure the smooth operation of the company. This role supports internal teams across projects and preconstruction efforts by managing documentation, coordinating communication, and maintaining accurate records that help drive successful outcomes.

KEY RESPONSIBILITIES

• Answer and route incoming phone calls; manage emails and general correspondence in a professional and timely manner.
• Prepare, edit, and distribute documents including reports, presentations, memos, and forms.
• Create, request, maintain, and submit insurance documentation, certified payrolls, compliance records, and general contract documents.
• Track, coordinate, and support the completion and submission of contracts and change orders in partnership with project teams.
• Log, track, and maintain preconstruction submittals from internal team members.
• Follow up on submitted samples, bids, specifications, and related documentation to ensure completeness and timeliness.
• Maintain organized digital and physical filing systems to support project accuracy and compliance.
• Provide general administrative support to ensure efficient day-to-day operations.

EXPERIENCE & QUALIFICATIONS

• High school diploma or equivalent required; associate degree or additional administrative training preferred.
• 2+ years of experience in an administrative, coordinator, or project support role preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience supporting project-based or construction-related environments is a plus.
• Familiarity with compliance, insurance, or contract documentation preferred.

SKILLS & COMPETENCIES

• Strong organizational skills with high attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Discretion and professionalism when handling confidential information.
• Collaborative mindset with the ability to work effectively across teams.
• Customer-service oriented approach when interacting with clients, vendors, and visitors.

BENEFITS

• Medical
• Dental
• Vision
• Employer Paid Basic Employee Life and AD&D Insurance
• Employer Paid Long Term Disability
• Flexible Spending Accounts
• Voluntary Short-Term Disability
• Voluntary Life and AD&D Insurance
• Voluntary Accident Insurance
• Voluntary Critical Illness Insurance

EEO

At Construction Resources, our people are the driving force behind everything we do. Construction Resources is an equal opportunity employer that aspires to be the best in the business by building an associate experience that celebrates growth, development, and purpose.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to speak or hear. The employee is frequently required to sit for extended periods of time, stand, walk, climb stairs, use hands to finger, handle or feel, and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time position that requires overtime as business needs dictate.

OTHER DUTIES

Please note: this job description is not designed to cover or contain a comprehensive listing of activities, duties, and responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Construction Resources’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.