Preconstruction Administrator

Sea-Island-Land-Development; Ravenel (SC); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Comprehensive health insurance

401(k) Safe Harbor match

Paid parental leave

Generous PTO

Job summary

Sea Island Land Development, a Ravenel-based land development company, seeks a detail-driven Preconstruction Administrator to manage pre-construction admin, coordination, and analysis for earthwork and utilities. You will support estimators, coordinate with municipalities, and ensure bid compliance and documentation accuracy.

The role demands 2+ years in heavy civil admin or project coordination, familiarity with bidding tools like Procore and OST, and strong communication to liaise among

Qualifications

• 2+ years of administrative or project coordination within heavy civil construction.
• Solid understanding of civil processes: clearing, grading, paving, stormwater, utilities.
• Experience with bidding platforms such as AGTEK, AutoCAD, Procore, Viewpoint, etc.
• Ability to spot discrepancies between plan versions and track regulatory paperwork.
• Strong verbal and written communication as liaison between developers, engineers, and subcontractors.

Responsibilities

• Organize and distribute drawings, reports, bid docs, and addenda to estimating teams and subs.
• Assist estimators with preliminary plan checks and minor take-offs (utility piping footages, acreage).
• Coordinate with municipalities and environmental agencies for land-disturbance permits and zoning.
• Send RFPS, track bids, and compile initial take-off data for earthwork, grading, and utilities.
• Perform initial compliance reviews of bids against project scope.
• Vett sitework and excavation subs for safety, licensing, and bonding.
• Coordinate with utilities for site mark-outs, temporary power, and conflicts.
• Schedule pre-bid meetings, site walkthroughs, and internal alignment meetings.
• Draft, log, and monitor RFIs to civil engineers.
• Track subcontractor insurance certificates and preconstruction docs.
• Review project plans to estimate labor, materials, and equipment expenses.
• Identify trends and recommend process improvements.

Skills

Administrative experience

Project coordination

Civil construction knowledge

Communication skills

Regulatory tracking

Tools

AGTEK

AutoCAD

Procore

Viewpoint

Bluebeam Revu

Bid2Win

OST

Job description

Sea Island Land Development, a leading sitework and land development company based in Ravenel, SC serving the Lowcountry since 2016, is seeking an experienced Preconstruction Administrator to manage the administrative, organizational, and analytical tasks required before earthwork and utility construction begin for our growing team. This is an excellent opportunity for a detail-driven professional who takes pride in accuracy and building processes that hold up as the company scales.

What You'll Do:

• Organize and distribute civil engineering drawings, geotechnical reports, bid documents, and addenda to estimating teams and subcontractors
• Assist estimators with preliminary plan scale checks and minor quantity take-offs (utility piping footages, clearing acreage)
• Coordinate with local municipalities and environmental agencies to secure necessary land-disturbance permits, zoning approvals, and utility connections
• Assist estimators by sending out Requests for Proposals (RFPs), track subcontractor bids, and compile initial take-off data for earthwork, grading, and utilities
• Perform initial compliance reviews of incoming bids against project scope
• Vett sitework and excavation subcontractors to ensure they meet safety, licensing, and bonding requirements
• Coordinate with public and private utility providers to schedule site mark-outs, temporary power setup, and utility conflict resolutions
• Schedule and document pre-bid meetings, site walkthroughs, and internal alignment meetings between project managers and estimators
• Draft, log, and monitor Requests for Information (RFIs) sent to civil engineers
• Track subcontractor insurance certificates and preconstruction compliance documentation
• Review project plans to estimate labor, material, and equipment expenses
• Identify trends and recommend process improvements

What We're Looking For:

• 2+ years of administrative or project coordination experience within heavy civil construction, land excavation, or commercial contracting
• A strong understanding of civil construction processes, including clearing, grading, paving, stormwater management, and underground utilities
• Experience with construction management and bidding platforms such as AGTEK, AutoCAD, Procore, Viewpoint, Bluebeam Revu, Bid2Win, or OST (On-Screen Takeoff)
• The ability to spot discrepancies between different versions of civil plans and track complex regulatory paperwork
• Strong verbal and written skills to act as the primary liaison between developers, engineers, and subcontractors

Why Work With Us:

• Comprehensive insurance plan benefits
• 401(k) Safe Harbor match — dollar-for-dollar up to 3% of pay, then 50 cents per dollar from 3–5%
• Paid parental leave
• Generous PTO — up to 5 weeks for tenured employees, with partial payout of unused time
• 9 or more paid holidays annuallyFinancial support and paid time off for continuing certifications
• A growing company committed to internal development and growth and a positive work/life balance

Equal Opportunity Statement:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.