Preconstruction Admin Specialist I: Bids & Outreach

Wharton-Smith, Inc.; Sanford (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Wharton-Smith, Inc. in Central Florida is seeking a Preconstruction Administrative Professional to coordinate preconstruction activities, assist with GMP bid packages, and serve as a primary contact for subcontractor outreach.

The role supports bidding, procurement, and compliance efforts while maintaining detailed bid documentation and supporting process improvements across the preconstruction team. The position requires strong organizational skills, five years of related experience, and

Qualifications

• Minimum of five (5) years of progressively responsible experience supporting preconstruction, estimating, procurement, or construction operations.
• Experience with Guaranteed Maximum Price (GMP) and competitive bidding processes preferred.
• Strong understanding of construction bidding procedures, subcontractor outreach, MWBE compliance requirements, and bid documentation.

Responsibilities

• Coordinate preconstruction activities and serve as primary contact for GMP solicitation activities.
• Lead iSqFt project setup and subcontractor solicitation efforts.
• Track, monitor, and follow up on bond and insurance requirements.
• Assist with the preparation and completion of competitive bid documents and proposals.
• Maintain detailed records of subcontractor participation, bid coverage, and outreach efforts.
• Support process improvements and departmental efficiency initiatives.

Skills

Preconstruction coordination

GMP bidding

MWBE compliance

Subcontractor outreach

Documentation management

Organization

Communication skills

Travel availability

Project coordination

Education

Associate degree in Business Administration or Construction Management

Equivalent professional experience

Tools

iSqFt

Microsoft Office Suite

Job description

Wharton-Smith, Inc. in Central Florida is seeking a Preconstruction Administrative Professional to coordinate preconstruction activities, assist with GMP bid packages, and serve as a primary contact for subcontractor outreach.

The role supports bidding, procurement, and compliance efforts while maintaining detailed bid documentation and supporting process improvements across the preconstruction team. The position requires strong organizational skills, five years of related experience, and