Preconstruction Administrative Professional

Wharton-Smith, Inc.; Sanford (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Wharton-Smith, Inc. in Central Florida is seeking a Preconstruction Administrative Professional to coordinate preconstruction activities, assist with GMP bid packages, and serve as a primary contact for subcontractor outreach.

The role supports bidding, procurement, and compliance efforts while maintaining detailed bid documentation and supporting process improvements across the preconstruction team. The position requires strong organizational skills, five years of related experience, and

Qualifications

• Minimum of five (5) years of progressively responsible experience supporting preconstruction, estimating, procurement, or construction operations.
• Experience with Guaranteed Maximum Price (GMP) and competitive bidding processes preferred.
• Strong understanding of construction bidding procedures, subcontractor outreach, MWBE compliance requirements, and bid documentation.

Responsibilities

• Coordinate preconstruction activities and serve as primary contact for GMP solicitation activities.
• Lead iSqFt project setup and subcontractor solicitation efforts.
• Track, monitor, and follow up on bond and insurance requirements.
• Assist with the preparation and completion of competitive bid documents and proposals.
• Maintain detailed records of subcontractor participation, bid coverage, and outreach efforts.
• Support process improvements and departmental efficiency initiatives.

Skills

Preconstruction coordination

GMP bidding

MWBE compliance

Subcontractor outreach

Documentation management

Organization

Communication skills

Travel availability

Project coordination

Education

Associate degree in Business Administration or Construction Management

Equivalent professional experience

Tools

iSqFt

Microsoft Office Suite

Job description

Wharton-Smith, Inc., a highly regarded General Contractor throughout the Southeast, is seeking qualified candidates for the position of Preconstruction Administrative Professional. We are currently seeking someone who is willing to work in Central FL.

General Description

The Preconstruction Specialist I coordinates preconstruction activities with increased independence and responsibility while supporting the successful execution of bidding, subcontractor outreach, and compliance efforts. This position serves as a primary point of contact for various preconstruction processes and contributes to the preparation, review, and administration of both negotiated and competitive bid projects. The Specialist I demonstrates a higher level of ownership and accountability while supporting departmental objectives and project pursuits.

Responsibilities

• Perform all duties and responsibilities of the Preconstruction Specialist II.
• Assist with QA/QC reviews of GMP bid packages.
• Assist with creating, issuing, and tracking addenda for GMP bid packages.
• Serve as the lead point of contact for GMP Solicitation Assistance activities.
• Independently manage MWBE Good Faith Effort outreach, documentation, and compliance tracking.
• Lead iSqFt project setup activities and subcontractor solicitation efforts.
• Track, monitor, and follow up on pending bond and insurance requirements.
• Assist with the preparation and completion of competitive bid documents.
• Assist with the submission of competitive bids and proposal packages as directed.
• Maintain detailed records of subcontractor participation, bid coverage, and outreach efforts.
• Serve as backup support for the Senior Preconstruction Specialist and/or Preconstruction Administrative Manager.
• Support process improvements and departmental efficiency initiatives.

Qualifications

• Associate degree in Business Administration, Construction Management, or a related field preferred; equivalent professional experience may be considered.
• Minimum of five (5) years of progressively responsible experience supporting preconstruction, estimating, procurement, or construction operations.
• Experience with Guaranteed Maximum Price (GMP) and competitive bidding processes preferred.
• Strong understanding of construction bidding procedures, subcontractor outreach, MWBE compliance requirements, and bid documentation.
• Experience coordinating subcontractor outreach and supporting construction bidding and procurement activities.
• Ability to organize, maintain, and manage bid documentation and project-related information accurately.
• Strong organizational and time management skills with the ability to prioritize multiple assignments and meet critical bid deadlines.
• Demonstrated ability to work independently, exercise sound judgment, and manage competing priorities.
• Strong attention to detail and ability to maintain accuracy throughout the bidding and preconstruction process.
• Proficiency in iSqFt, Microsoft Office Suite, and other construction management platforms.
• Ability to utilize standard office technology, including laptops, smartphones, photocopiers, and scanners.
• Effective communication and interpersonal skills to support coordination with internal teams, subcontractors, and project stakeholders.
• Ability to work effectively in a professional office environment while managing multiple deadlines and business priorities.
• Ability to perform office-related tasks requiring close vision, focus, and regular verbal communication.
• Ability to occasionally lift and move office materials and supplies weighing up to 20 pounds.
• Availability to work a full-time, exempt schedule during standard business hours, with flexibility to accommodate bid deadlines and operational needs.
• Willingness to travel occasionally between office locations and attend project-related meetings as needed.

Equal Opportunity Employer/Veterans/Disability

Wharton-Smith provides equal opportunity to qualified disabled veterans, Pre-JVA special disabled veterans and individuals with disabilities to online application systems by making reasonable accommodation to ensure equal access for submitting to job openings. (i.e., wheelchair accessibility, website accessibility, etc).